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Administrative Representative Jobs (NOW HIRING)

Craig Hospital

Outpatient Administrative Rep

Englewood, CO · On-site

$18.65 - $26.86/hr

The Administrative Representative position is responsible for maintaining and administering daily tasks aligned with the outpatient experience from admission to discharge. This position will support ...

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Administrative Representative information

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How much do administrative representative jobs pay per hour?

As of Jul 5, 2026, the average hourly pay for administrative representative in the United States is $20.71, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $22.36 per hour, depending on experience, location, and employer.

What is the difference between Administrative Representative vs Administrative Assistant?

AspectAdministrative RepresentativeAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may require certifications in office administrationHigh school diploma or equivalent; often no formal certifications required
Work EnvironmentCorporate offices, government agencies, customer service centersOffice settings, reception areas, support departments
Employer & Industry UsageUsed across various industries for client interaction and administrative supportCommonly used in administrative support roles within organizations
Search & Comparison IntentPeople comparing roles involving client interaction and administrative dutiesPeople seeking general administrative support roles

The main difference between an Administrative Representative and an Administrative Assistant lies in their scope of responsibilities and interaction level. Administrative Representatives often handle client communications and represent the organization externally, while Administrative Assistants focus on internal administrative tasks. Both roles require strong organizational skills, but the Administrative Representative typically involves more direct external engagement.

What are Administrative Representatives?

Administrative Representatives are professionals who provide support to an organization by handling a variety of administrative and clerical tasks. Their responsibilities typically include managing communications, scheduling appointments, maintaining records, and assisting other staff members with day-to-day operations. They play a key role in ensuring that the office runs smoothly and efficiently. Administrative Representatives often serve as the first point of contact for clients and visitors, making strong organizational and interpersonal skills essential for the role.

Is being an EA a stressful job?

An Administrative Representative role can be stressful due to managing multiple tasks, deadlines, and communication with various stakeholders. The level of stress often depends on the work environment, workload, and organizational support, but strong organizational and communication skills can help manage pressure effectively.

What does an administrative representative do?

An administrative representative handles clerical tasks such as managing correspondence, scheduling appointments, maintaining records, and supporting office operations. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure efficient workflow.

What are the top 3 skills of an administrative assistant?

The top three skills for an administrative assistant include strong organizational and time management abilities, effective communication skills, and proficiency with office software such as Microsoft Office or Google Workspace. These skills enable them to handle scheduling, correspondence, and document management efficiently in a busy office environment.

Which administrative job pays the most?

Senior administrative roles such as Executive Assistants, Office Managers, and Administrative Directors tend to have the highest salaries among administrative jobs. These positions often require advanced skills, experience, and sometimes certifications, and they can offer higher compensation depending on the industry and location.

What are the key skills and qualifications needed to thrive as an Administrative Representative, and why are they important?

To thrive as an Administrative Representative, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and sometimes customer relationship management (CRM) systems is typically required. Excellent communication, problem-solving abilities, and professionalism help you stand out in this role. These skills are crucial for efficiently managing administrative tasks, supporting teams, and ensuring smooth office operations.

What are some common challenges an Administrative Representative faces, and how can they be effectively managed?

Administrative Representatives often juggle multiple responsibilities, such as managing schedules, coordinating meetings, and handling communications. A common challenge is prioritizing tasks in a fast-paced environment, especially when supporting several team members or departments. Effective time management, strong organizational skills, and clear communication are key to managing these demands. Leveraging digital tools for scheduling and task tracking can also help streamline workflows and reduce stress.
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Administrative Representative jobs near you
Infographic showing various Administrative Representative job openings in the United States as of June 2026, with employment types broken down into 83% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $43,075 per year, or $20.7 per hour.
Administrative Representative

Administrative Representative

Beryl Project Engineering

Tampa, FL

$18 - $20/hr

Full-time

Posted 3 days ago

Job description

Summary

Beryl Project Engineering is seeking a reliable, detail-oriented Administrative Representative to support our busy engineering and inspection office. This role focuses on answering calls, scheduling inspections, managing internal and external communication, and ensuring accurate data entry for our clients and internal teams. The ideal candidate excels in fast-paced environments while maintaining professionalism and strong organizational skills.


Responsibilities & Duties

Client Communication & Scheduling:

  • Answer inbound phone calls promptly and professionally.
  • Make outbound calls to schedule inspections or gather required information.
  • Respond to client emails with accuracy and timely follow-up.
  • Manage internal and external communication across departments and clients.
  • Schedule inspections based on type, location, and inspector availability using company systems.
  • Follow internal scripts and checklists to collect all required details.

Administrative Support:

  • Enter inspection and client information accurately into internal systems.
  • Download permits, research property records, and attach required documents.
  • Assist with daily administrative duties, routing information, and digital file organization.
  • Monitor communication channels to ensure tasks are completed.
  • Support multiple departments with administrative tasks.

Documentation, Quality & Issue Resolution:

  • Assist with preparing and reviewing reports, forms, or internal documentation.
  • Maintain confidentiality of client and company information.
  • Resolve issues when necessary, following company policies and procedures.
  • Escalate concerns or unique situations when appropriate.

Additional Tasks:

  • Adapt to new processes as the company grows.
  • Perform other administrative duties assigned by management.


Education & Experience Requirements

  • High school diploma or equivalent required.
  • Minimum 3 years of administrative experience in a professional office environment.
  • Experience in engineering, construction, real estate, or permitting is a plus.
  • Strong verbal and written communication skills.
  • Ability to multitask and prioritize in a fast-paced environment.
  • Proficiency in Google Suite (Gmail, Drive, Sheets, Docs), Adobe, and general office software.
  • Strong attention to detail, organization, and follow-through.

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