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Administrative Representative Jobs (NOW HIRING)

Vector Security

Administrative Support Rep

Warrendale, PA · On-site

$16.50 - $22.75/hr

As the Administrative Support Representative, you will be responsible for providing administrative support to department(s) by answering phones, scheduling appointments and/or meetings. What You'll ...

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How much do administrative representative jobs pay per hour?

As of Jun 9, 2026, the average hourly pay for administrative representative in the United States is $20.71, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $22.36 per hour, depending on experience, location, and employer.

What is the difference between Administrative Representative vs Administrative Assistant?

AspectAdministrative RepresentativeAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may require certifications in office administrationHigh school diploma or equivalent; often no formal certifications required
Work EnvironmentCorporate offices, government agencies, customer service centersOffice settings, reception areas, support departments
Employer & Industry UsageUsed across various industries for client interaction and administrative supportCommonly used in administrative support roles within organizations
Search & Comparison IntentPeople comparing roles involving client interaction and administrative dutiesPeople seeking general administrative support roles

The main difference between an Administrative Representative and an Administrative Assistant lies in their scope of responsibilities and interaction level. Administrative Representatives often handle client communications and represent the organization externally, while Administrative Assistants focus on internal administrative tasks. Both roles require strong organizational skills, but the Administrative Representative typically involves more direct external engagement.

What are Administrative Representatives?

Administrative Representatives are professionals who provide support to an organization by handling a variety of administrative and clerical tasks. Their responsibilities typically include managing communications, scheduling appointments, maintaining records, and assisting other staff members with day-to-day operations. They play a key role in ensuring that the office runs smoothly and efficiently. Administrative Representatives often serve as the first point of contact for clients and visitors, making strong organizational and interpersonal skills essential for the role.

What are the key skills and qualifications needed to thrive as an Administrative Representative, and why are they important?

To thrive as an Administrative Representative, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and sometimes customer relationship management (CRM) systems is typically required. Excellent communication, problem-solving abilities, and professionalism help you stand out in this role. These skills are crucial for efficiently managing administrative tasks, supporting teams, and ensuring smooth office operations.

What are some common challenges an Administrative Representative faces, and how can they be effectively managed?

Administrative Representatives often juggle multiple responsibilities, such as managing schedules, coordinating meetings, and handling communications. A common challenge is prioritizing tasks in a fast-paced environment, especially when supporting several team members or departments. Effective time management, strong organizational skills, and clear communication are key to managing these demands. Leveraging digital tools for scheduling and task tracking can also help streamline workflows and reduce stress.
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Administrative Representative jobs near you
Infographic showing various Administrative Representative job openings in the United States as of May 2026, with employment types broken down into 1% As Needed, 76% Full Time, 21% Part Time, and 2% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $43,075 per year, or $20.7 per hour.

Administrative Representative, Provider Support

Brio Primary Care / Brio Aesthetics

Simpsonville, SC • On-site

$15.25 - $20.75/hr

Full-time

Posted 3 days ago

Job description

Position Overview: Works with Provider Support Services to handle administrative tasks relating to the Patient's Experience, as well as reports and other data entry projects related to Provider Support. Will represent the Brio Way by working through administrative tasks in a timely, efficient, and detail-oriented manner. In addition, this role is responsible for clearly communicating with surrounding team members and departments as needed.
Essential Functions:
  • Takes ownership of ensuring the "Brio Way" is experienced by Brio patients, families, and internal team members. Promotes an authentic, transparent work environment within the clinical areas.
  • Helps carry out team short term and long term goals for Provider Support Services.
  • Works within ECW and hospital support sites in order to obtain needed records for patient care.
  • Provides communication with the Provider Support and clinical team in regards to patient care when needed.
  • Works in the Provider Support document box and create messages for the team when needed.
  • Works within the Prior Authorization telephone encounter box.
  • Helps the Prior Authorization specialist with completing Prior auths.
  • Works along side providers to make sure documents for their patients are properly filled out and signed per protocol in a timely manner.
  • Performs additional tasks as assigned by manager.

Requirements
Qualifications:
  • High School Diploma
  • Medical office experience preferred but not required
  • Excellent interpersonal and communication (oral and written) skills
  • Comfortable with computer skills and excellent typing.
  • Must be comfortable practicing candor and giving feedback to team members when appropriate.

Work environment and Physical Demands: Requires sitting, standing, and walking associated with normal physician office environment. Person may be exposed to fumes, airborne particles.

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