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Admin Specialist Jobs (NOW HIRING)

Open Bank

Credit Admin Specialist

Los Angeles, CA · On-site

$24 - $30/hr

Credit Admin Specialist Department: Credit Admin We are looking for a Credit Admin Specialist to join our Credit Admin team at Open Bank! The Credit Admin Specialist is responsible for handling a ...

Open Bank

Credit Admin Specialist

Los Angeles, CA · On-site

Credit Admin Specialist Department: Credit Admin We are looking for a Credit Admin Specialist to join our Credit Admin team at Open Bank! The Credit Admin Specialist is responsible for handling a ...

TECO

Admin Specialist II or III

Fort Myers, FL · On-site

$43K - $58K/yr

Admin Specialist II or III Company: Peoples Gas System State and City: Florida - Ft. Myers Shift: 8 Hr. X 5 Days WHO WE ARE Peoples Gas is the fastest growing natural gas utility in the Southeast ...

TECO

Admin Specialist II or III

Tampa, FL

$43K - $59K/yr

Admin Specialist II or III Company: Peoples Gas System State and City: Florida - Tampa Shift: 8 Hr. X 5 Days WHO WE ARE Peoples Gas is the fastest growing natural gas utility in the Southeast with ...

TECO

Admin Specialist II or III

Fort Myers, FL

$43K - $58K/yr

Admin Specialist II or III Company: Peoples Gas System State and City: Florida - Ft. Myers Shift: 8 Hr. X 5 Days WHO WE ARE Peoples Gas is the fastest growing natural gas utility in the Southeast ...

TECO

Admin Specialist II or III

Tampa, FL · On-site

$43K - $59K/yr

Admin Specialist II or III Company: Peoples Gas System State and City: Florida - Tampa Shift: 8 Hr. X 5 Days WHO WE ARE Peoples Gas is the fastest growing natural gas utility in the Southeast with ...

Peoples Gas System

Admin Specialist II or III

Fort Myers, FL · On-site

$43K - $58K/yr

Admin Specialist II or III Company: Peoples Gas System State and City: Florida - Ft. Myers Shift: 8 Hr. X 5 Days WHO WE ARE Peoples Gas is the fastest growing natural gas utility in the Southeast ...

Grace Federal Solutions LLC

Admin Specialist

Hillsborough, NC · On-site

$39K - $53K/yr

Admin Specialist Location: North Carolina (Hillsborough) Contract Type: Temporary to Permanent Start Date: ASAP Pay Range: Competitive Come for the role. Stay for the people. Hillsborough, North ...

Grace Federal Solutions LLC

Admin Specialist

Hillsborough, NC · On-site

$39K - $53K/yr

Admin Specialist Location: North Carolina (Hillsborough) Contract Type: Temporary to Permanent Start Date: ASAP Pay Range: Competitive Come for the role. Stay for the people. Hillsborough, North ...

JMI Resource

Admin Specialist

Palmetto, FL

$22/hr

Monday - Friday | 8 AM to 5 PM Compensation: $22/hr Administrative Specialist As an Administrative Specialist, you'll play a vital role in supporting daily business operations and ensuring seamless ...

Randstad

Data Admin Specialist

Columbus, GA

$17.99 - $18/hr

We are looking for a sharp, detail-oriented Data Admin Specialist to keep our databases spotless and running like clockwork. If you have a passion for accuracy and love turning data chaos into ...

Keolis America

Departmental Admin Specialist

Boston, MA

$50K - $68K/yr

Pet, Home, Auto insurance Departmental Admin Specialist The Departmental Admin Specialist will organize the administrative functions of the department, supporting the functions of Safety, Security ...

Keolis America

Departmental Admin Specialist

Somerville, MA · On-site

$50K - $68K/yr

Pet, Home, Auto insurance Departmental Admin Specialist The Departmental Admin Specialist will organize the administrative functions of the department, supporting the functions of Safety, Security ...

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All JobsAdmin Specialist Jobs

Admin Specialist information

See salary details

$28K

$62.9K

$211.5K

How much do admin specialist jobs pay per year?

As of Jul 26, 2026, the average yearly pay for admin specialist in the United States is $62,882.00, according to ZipRecruiter salary data. Most workers in this role earn between $46,500.00 and $63,000.00 per year, depending on experience, location, and employer.

What are some common challenges Admin Specialists face when managing multiple priorities, and how can they overcome them?

Admin Specialists often juggle a variety of tasks such as scheduling, document management, and supporting team projects, which can make prioritization challenging. To overcome this, successful Admin Specialists use organizational tools, set clear deadlines, and communicate regularly with team members to clarify urgent tasks. They also benefit from developing strong time management skills and being adaptable to shifting priorities, ensuring that critical support functions are handled efficiently. Building good relationships with colleagues further helps in managing expectations and workflow.

What is the role of an administrative specialist?

An administrative specialist is responsible for managing office operations, coordinating schedules, preparing reports, and handling correspondence. They often use office software like Microsoft Office and may assist with data entry, record keeping, and customer service to support organizational efficiency.

What are the top 3 skills of an Administrative Assistant?

The top three skills for an Administrative Assistant include strong organizational and time management abilities, effective communication skills, and proficiency with office software such as Microsoft Office or Google Workspace. These skills enable them to handle scheduling, correspondence, and administrative tasks efficiently in various work environments.

What admin job pays the most?

Administrative roles such as Executive Assistants, Office Managers, and Administrative Directors tend to offer the highest salaries among admin jobs. These positions often require advanced organizational skills, experience, and sometimes certifications, with salaries varying based on industry, location, and level of responsibility.

What is the highest paid administrative job?

The highest paid administrative roles are often executive assistants to top executives or administrative directors, with salaries reaching six figures in some industries. Senior-level administrative professionals with specialized skills, certifications, or experience in industries like finance or technology tend to earn the highest compensation.

What are the key skills and qualifications needed to thrive as an Admin Specialist, and why are they important?

To thrive as an Admin Specialist, you need strong organizational, multitasking, and problem-solving skills, typically supported by a high school diploma or associate degree. Familiarity with office software suites such as Microsoft Office, scheduling tools, and document management systems is essential. Attention to detail, professionalism, and effective communication are standout soft skills for this role. These abilities ensure efficient office operations, support team productivity, and maintain a positive work environment.

What are Admin Specialists?

Admin Specialists, or Administrative Specialists, are professionals responsible for managing and supporting the daily operations within an organization. Their duties can include handling correspondence, scheduling meetings, organizing files, preparing reports, and assisting with project coordination. They often serve as a key point of contact for both internal and external stakeholders, ensuring that office functions run smoothly and efficiently. Admin Specialists may also be tasked with maintaining records, processing invoices, and supporting other departments as needed.

What is the difference between Admin Specialist vs Administrative Assistant?

AspectAdmin SpecialistAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; certifications in office management or administrative supportHigh school diploma or equivalent; some roles may prefer additional certifications
Work EnvironmentCorporate offices, government agencies, or organizations requiring specialized administrative supportVariety of settings including offices, schools, healthcare facilities
Employer & Industry UsageUsed across industries for specialized administrative rolesCommonly used in diverse industries for general administrative tasks
Comparison Search IntentSeeking specialized administrative support roles with specific skillsLooking for general administrative support or entry-level office roles

The main difference between an Admin Specialist and an Administrative Assistant lies in their scope and specialization. Admin Specialists often have specific skills or certifications and work in more specialized environments, while Administrative Assistants typically perform general office tasks across various industries. Both roles are essential for efficient office operations, but the Admin Specialist usually requires more targeted expertise.

More about Admin Specialist jobs
What cities are hiring for Admin Specialist jobs? Cities with the most Admin Specialist job openings:
What states have the most Admin Specialist jobs? States with the most job openings for Admin Specialist jobs include:
What are popular job titles related to Admin Specialist jobs? For Admin Specialist jobs, the most frequently searched job titles are:
Admin Specialist jobs near you
Infographic showing various Admin Specialist job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 80% Full Time, 13% Part Time, 1% Temporary, and 5% Contract. Highlights an 89% Physical, 3% Hybrid, and 8% Remote job distribution, with an average salary of $62,882 per year, or $30.2 per hour.
Service Admin Specialist

Service Admin Specialist

AADVANTAGE LAUNDRY SYSTEMS LLC

Houston, TX • On-site

$44K - $44K/yr

Full-time

Medical, Dental, Vision, Retirement

Posted 2 days ago

Job description

Job Title: Service Admin Specialist
Company: Scott Equipment Company
Location: Houston, TX
Job Type: Full-Time
Department: Service

About Us:
Scott Equipment Company is a leading distributor of commercial laundry equipment with over 30 years of industry experience. We pride ourselves on delivering top-tier service and support to our customers across the region. As we continue to grow, we're seeking a detail-oriented Service Admin Specialist to join our service department team.

Position Overview:
The Service Admin Specialist plays a critical role in ensuring accurate and timely billing for service calls. This role is responsible for reviewing completed service tickets, verifying data, and generating customer invoices using Microsoft Business Central and Salesforce. The ideal candidate is detail-focused, organized, and comfortable working with both internal teams and external customers to resolve billing questions.

Key Responsibilities:

  • Review completed service tickets to ensure all required information is accurate and complete in Salesforce Field Service.

  • Verify customer, equipment, and service technician details.

  • Accurately generate and process service call invoices in Microsoft Business Central.

  • Update and manage service call data and customer interactions in Salesforce.

  • Communicate with service technicians, parts coordinators, and dispatch to resolve discrepancies.

  • Respond to internal and external inquiries regarding invoices or billing adjustments.

  • Ensure billing is completed within established timelines to maintain healthy cash flow.

  • Assist with reporting, reconciliations, and other administrative tasks as needed.

Qualifications:

  • 2+ years of experience in an invoicing, billing, or administrative role (service industry preferred).

  • Experience using Microsoft Business Central and Salesforce is not required but a plus.

  • Strong attention to detail and accuracy.

  • Ability to manage multiple tasks and deadlines in a fast-paced environment.

  • Excellent communication and organizational skills.

  • Proficiency in Microsoft Office, especially Excel and Outlook.

What We Offer:

  • Competitive pay and benefits

  • Health, dental, and vision insurance

  • 401(k) with company match

  • Career growth opportunities in a growing company

  • Supportive team environment