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Admin Specialist Jobs (NOW HIRING)

One Federal Solution

Admin Specialist III

Fort Detrick, MD

$46K - $62K/yr

What We're Looking For in an Admin Specialist III? Knowledge and experience in filing techniques, administrative typing, and using word processing equipment. Duties may include preparing and editing ...

One Federal Solution

Admin Specialist I

Fort Detrick, MD · On-site

$46K - $62K/yr

What We're Looking For in an Admin Specialist I? * Knowledgeable in Microsoft Office suite to include Word and Excel. * Within 45 days of assignment must demonstrate proficiency in agency approved ...

ONE FEDERAL SOLUTION CORPORATION

Admin Specialist I

MD · On-site

$46K - $62K/yr

What We're Looking For in an Admin Specialist I? * Knowledgeable in Microsoft Office suite to include Word and Excel. * Within 45 days of assignment must demonstrate proficiency in agency approved ...

ONE FEDERAL SOLUTION CORPORATION

Admin Specialist III

MD · On-site

$46K - $62K/yr

What We're Looking For in an Admin Specialist III? Knowledge and experience in filing techniques, administrative typing, and using word processing equipment. Duties may include preparing and editing ...

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Admin Specialist information

See salary details

$28K

$62.9K

$211.5K

How much do admin specialist jobs pay per year?

As of Sep 3, 2026, the average yearly pay for admin specialist in the United States is $62,882.00, according to ZipRecruiter salary data. Most workers in this role earn between $46,500.00 and $63,000.00 per year, depending on experience, location, and employer.

What is an admin specialist?

Admin Specialists, or Administrative Specialists, are professionals responsible for managing and supporting the daily operations within an organization. Their duties can include handling correspondence, scheduling meetings, organizing files, preparing reports, and assisting with project coordination. They often serve as a key point of contact for both internal and external stakeholders, ensuring that office functions run smoothly and efficiently. Admin Specialists may also be tasked with maintaining records, processing invoices, and supporting other departments as needed.

What are the key skills and qualifications needed to thrive as an admin specialist, and why are they important?

To thrive as an Admin Specialist, you need strong organizational, multitasking, and problem-solving skills, typically supported by a high school diploma or associate degree. Familiarity with office software suites such as Microsoft Office, scheduling tools, and document management systems is essential. Attention to detail, professionalism, and effective communication are standout soft skills for this role. These abilities ensure efficient office operations, support team productivity, and maintain a positive work environment.

What are some common challenges admin specialists face when managing multiple priorities, and how can they overcome them?

Admin Specialists often juggle a variety of tasks such as scheduling, document management, and supporting team projects, which can make prioritization challenging. To overcome this, successful Admin Specialists use organizational tools, set clear deadlines, and communicate regularly with team members to clarify urgent tasks. They also benefit from developing strong time management skills and being adaptable to shifting priorities, ensuring that critical support functions are handled efficiently. Building good relationships with colleagues further helps in managing expectations and workflow.

What is the difference between Admin Specialist vs Administrative Assistant?

AspectAdmin SpecialistAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; certifications in office management or administrative supportHigh school diploma or equivalent; some roles may prefer additional certifications
Work EnvironmentCorporate offices, government agencies, or organizations requiring specialized administrative supportVariety of settings including offices, schools, healthcare facilities
Employer & Industry UsageUsed across industries for specialized administrative rolesCommonly used in diverse industries for general administrative tasks
Comparison Search IntentSeeking specialized administrative support roles with specific skillsLooking for general administrative support or entry-level office roles

The main difference between an Admin Specialist and an Administrative Assistant lies in their scope and specialization. Admin Specialists often have specific skills or certifications and work in more specialized environments, while Administrative Assistants typically perform general office tasks across various industries. Both roles are essential for efficient office operations, but the Admin Specialist usually requires more targeted expertise.

More about Admin Specialist jobs

What cities are hiring for Admin Specialist jobs?

Cities with the most Admin Specialist job openings:

What states have the most Admin Specialist jobs?

States with the most job openings for Admin Specialist jobs include:

What are popular job titles related to Admin Specialist jobs?

For Admin Specialist jobs, the most frequently searched job titles are:

Admin Specialist jobs near you
Infographic showing various Admin Specialist job openings in the United States as of August 2026, with employment types broken down into 87% Full Time, 11% Part Time, and 2% Contract. Highlights an 78% Physical, 2% Hybrid, and 20% Remote job distribution, with an average salary of $62,882 per year, or $30.2 per hour.

Paralegal Admin Specialist

Contact Government Services LLC

Rockville, MD • On-site

$58K - $80K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 16 days ago

Job description

Paralegal Admin Specialist

Employment Type: Full-Time, Entry Level

CGS is seeking a Paralegal to process electronic legal instruments, assist with trial prep and hearings, and provide additional legal support for a large federal agency.

CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities.

Skills and attributes for success:

· A Paralegal/Administrative Specialist performs, but is not limited to the following duties:

  • Provide Apprentice examination of legal instruments
  • Review legal instruments (completeness of information, proper execution)
  • Provides direct support to Litigation Support Unit, attorneys and paralegals regarding functional and administrative duties as needed
  • Determine correctness of action (per Government regulations, procedures, etc).
  • Research records (to ascertain conditions that might preclude action)
  • Assists with various tasks within the Litigation Support Unit on a daily basis to include the processing of data and evidence for cases and the completion of discovery productions
  • Assist with the preparation of trial and hearing presentations and demonstratives
  • Collects and compiles statistical data as necessary for various reports
  • Provide assistance within the Administrative Division on project-based work as well as coverage of administrative duties during employee vacations
  • Proficiency with numerous software and databases including, but not limited to, MICROSOFT SUITE.

Qualifications:

  • Attention to detail and the ability to read and follow directions
  • Good oral and written communications skills
  • Two-year undergraduate degree or equivalent

Our Commitment:

Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems.

For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work.

Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come.

We care about our employees. Therefore, we offer a comprehensive benefits package.

  • Health, Dental, and Vision
  • Life Insurance
  • 401k
  • Flexible Spending Account (Health, Dependent Care, and Commuter)
  • Paid Time Off and Observance of State/Federal Holidays

Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Join our team and become part of government innovation!

Apply