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Administrative Representative Jobs (NOW HIRING)

The Super Dentists Inc

Administrative

Escondido, CA · On-site

$18 - $28/hr

... Administrative Associate, The Super Dentists' offers a competitive compensation package ... Center Representatives and Eligibility Representatives who are self motivated, energetic and ...

The Super Dentists Inc

Administrative

San Diego, CA · On-site

$18 - $28/hr

... Administrative Associate, The Super Dentists' offers a competitive compensation package ... Center Representatives and Eligibility Representatives who are self motivated, energetic and ...

The Super Dentists Inc

Administrative

Chula Vista, CA · On-site

$18 - $28/hr

... Administrative Associate, The Super Dentists' offers a competitive compensation package ... Center Representatives and Eligibility Representatives who are self motivated, energetic and ...

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Administrative Representative information

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How much do administrative representative jobs pay per hour?

As of Aug 15, 2026, the average hourly pay for administrative representative in the United States is $20.71, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $22.36 per hour, depending on experience, location, and employer.

What is the difference between Administrative Representative vs Administrative Assistant?

AspectAdministrative RepresentativeAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may require certifications in office administrationHigh school diploma or equivalent; often no formal certifications required
Work EnvironmentCorporate offices, government agencies, customer service centersOffice settings, reception areas, support departments
Employer & Industry UsageUsed across various industries for client interaction and administrative supportCommonly used in administrative support roles within organizations
Search & Comparison IntentPeople comparing roles involving client interaction and administrative dutiesPeople seeking general administrative support roles

The main difference between an Administrative Representative and an Administrative Assistant lies in their scope of responsibilities and interaction level. Administrative Representatives often handle client communications and represent the organization externally, while Administrative Assistants focus on internal administrative tasks. Both roles require strong organizational skills, but the Administrative Representative typically involves more direct external engagement.

What is an administrative representative?

Administrative Representatives are professionals who provide support to an organization by handling a variety of administrative and clerical tasks. Their responsibilities typically include managing communications, scheduling appointments, maintaining records, and assisting other staff members with day-to-day operations. They play a key role in ensuring that the office runs smoothly and efficiently. Administrative Representatives often serve as the first point of contact for clients and visitors, making strong organizational and interpersonal skills essential for the role.

What are the key skills and qualifications needed to thrive as an administrative representative?

To thrive as an Administrative Representative, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and sometimes customer relationship management (CRM) systems is typically required. Excellent communication, problem-solving abilities, and professionalism help you stand out in this role. These skills are crucial for efficiently managing administrative tasks, supporting teams, and ensuring smooth office operations.

What are some common challenges an administrative representative faces, and how can they be effectively managed?

Administrative Representatives often juggle multiple responsibilities, such as managing schedules, coordinating meetings, and handling communications. A common challenge is prioritizing tasks in a fast-paced environment, especially when supporting several team members or departments. Effective time management, strong organizational skills, and clear communication are key to managing these demands. Leveraging digital tools for scheduling and task tracking can also help streamline workflows and reduce stress.

What cities are hiring for Administrative Representative jobs?

Cities with the most Administrative Representative job openings:

Who are the top companies hiring for Administrative Representative jobs?

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What states have the most Administrative Representative jobs?

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What are popular job titles related to Administrative Representative jobs?

For Administrative Representative jobs, the most frequently searched job titles are:

Administrative Representative jobs near you
Infographic showing various Administrative Representative job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 16% Part Time, and 2% Contract. Highlights an 93% Physical, 1% Hybrid, and 6% Remote job distribution, with an average salary of $43,075 per year, or $20.7 per hour.

Administrative Service Rep - Concierge Medicine

UC San Diego

La Jolla, CA • On-site

$18 - $24.50/hr

Other

Posted 3 days ago

New

Job description

#140673 Administrative Service Rep - Concierge Medicine

The Administrative Services Representative – Concierge Medicine provides comprehensive administrative and operational support to the Concierge Office, contributing to efficient clinic operations and a seamless patient experience. Responsibilities include scheduling physician appointments, facilitating and coordinating specialty appointments both within and outside the Concierge Office, and supporting patient access and care coordination. This role manages insurance copay collections and large-scale cash transactions related to membership fees, maintains and optimizes clinician and Advanced Practice Provider (APP) schedules through template management, and ensures accurate telephone documentation and routing of patient encounters. The Administrative Services Representative works closely with specialty department staff to enhance coordination of care, responds to and processes prior authorization requests, and maintains physician panel lists to support effective clinic operations.

While not required, a cover letter is highly recommended when applying to this position.

Minimum Qualifications
  • A minimum of six (6) years of related experience, education/training, OR, a Bachelor's degree in business, healthcare administration, or related area plus two (2) years or more of relevant experience.
  • A minimum of two (2) years of billing experience in a Primary Care or Internal medicine practice.
  • Familiarity of clinic medical billing practices including coding, billing systems and documentation requirements.
  • Knowledge of ambulatory care clinic practice management including patient care workflows and processes.
  • Demonstrated understanding of medical terminology and clinical knowledge of clinic practice area.
  • Working knowledge of medical center policies and procedures and related legislative, accreditation, licensing and compliance environments.
  • Strong verbal, written, and active listening skills, with the ability to clearly communicate clinic policies, procedures, and expectations to patients and team members.
  • Demonstrated interpersonal skills with diverse staff and patients. Demonstrated ability to develop working relationships within clinical team.
  • Strong organizational and time management skills, with the ability to prioritize competing responsibilities, take initiative, meet deadlines, and maintain accuracy in a fast-paced environment.
  • Proficiency with Microsoft Office applications, including Word and Excel, as well as experience using relevant healthcare and clinic operations information technology, including billing systems, medical record documentation, and data management tools.
  • Ability to analyze data, conduct research, and prepare clear, accurate reports to support clinic operations and decision-making.
Preferred Qualifications
  • Lean Six Sigma training or similar process-improvement experience.
  • Proficiency with Epic EHR system and related scheduling/billing applications.
  • UCSD system knowledge.
Special Conditions
  • Must be able to work various hours and locations based on business needs.
  • Employment is subject to a criminal background check and pre-employment physical.

Apply