Corporate Payroll & AP Specialist

EIS Holdings, LLC is actively seeking a dedicated and experienced Corporate Payroll & AP Specialist to join our Finance team. This role is instrumental in optimizing our back-office operations, focusing on the efficient processing of vendor invoices and comprehensive payroll management. Situated at the heart of our financial operations and reporting directly to the SVP of Finance, the successful candidate will be pivotal in enhancing business processes, fostering efficiency, and spearheading the adoption of innovative system solutions.

Position Description - Corporate Payroll & AP Specialist

Business Group/Dept: Finance

FLSA: Exempt

Reports To: SVP of Finance

Date: February 16, 2024

Purpose of the Position

Responsible for building the back-office functions for timely processing and payment of vendor invoices and company payroll processes. The role will play an important part in improving our business processes, driving efficiency, and implementing new system solutions. Responsibilities include:

Accounts Payable:

• Work with business units to ensure timely payments of vendor invoices and expense vouchers and maintain accurate records and control reports.
• Maintain positive relationships with vendors and service providers. Negotiate payment terms and manage disputes or discrepancies in billing.
• Assist in budget preparation and management activities. Monitor organizational spending and ensure it aligns with budgetary constraints.
• Perform regular financial analysis and reconciliation of accounts. Ensure financial records are accurate and up to date.

Payroll Administration:

• Implement, maintain, and review payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
• Work with business units to ensure payroll processing systems are efficient, up-to-date, and secure.
• Collaborate with HR team to ensure compliance with established HR policies.

Compliance and Reporting:

• Ensure compliance with all federal, state, and local payroll, wage, and hour laws and best practices. Prepare relevant reports for management and regulatory bodies.

Process Improvement:

• Lead the drive for standardization and implement process improvements, efficiencies, and automation across the AP and Payroll functions.
• Identify, develop, and maintain AP and Payroll procedures, policies, and documentation and ensure adherence to company guidelines.
• Identify, provide recommendations, and implement new ways to improve processes and work more effectively leading to a measurable reduction in turnaround times.
• Communicate effectively with various stakeholders, including senior management, employees, and external partners, regarding payroll and payment process improvements and issues.
• Help develop and enforce policies and procedures for the accounts payable and payroll functions to ensure efficient operation and compliance with laws and regulations.
• Mentor accounts payable and payroll staff. Help ensure the team is knowledgeable and compliant with accounting policies and procedures.

Physical activities: Typing on a keyboard; reading and verifying data, often in small print; sitting for up to 8 hours per day; talking on the phone

Personal Protective Equipment (PPE): N/A

Safety Sensitive: Yes

Travel: N/A

Qualifications:

This position requires a blend of accounting expertise, strong organizational skills, referential leadership ability and a keen eye for detail. In addition, the following qualifications are preferred:

• 2+ years experience in accounting and/or payroll a plus
• Preferred prior experience with Acumatica and Field Flow
• Proficient in the Microsoft Office suite of software
• Excellent people skills, including the ability to interact effectively and professionally with individuals at all levels; both internal and external
• Ability to reduce the error rate of transactional items
• Effective stakeholder collaboration

Minimum Education: Bachelor's degree in business, Information Systems, Computer Science, or related field or equivalent related work experience.