Special Projects Coordinator

Essential Duties of the Position:

• Provides project oversight and guidance.
• Coordinate scheduling, space, materials, catering, and program setup for all special projects; develop and communicate all logistics to participants including a detailed run-of-show.
• Works with the Manager of Youth and Family Programs to create and revise K-12 curriculums and educational materials/resources.
• Works with the Manager of Adult Programs to create and revise various Continuing Education offerings.
• Oversees a variety of activities, including summer educational initiatives, periodic or annual projects, ad-hoc reporting, and provides a layer of assurance for timeliness and quality on all special projects related to Learning and Engagement.
• Attends conference calls and meetings to take minutes, note action items, and create and manage follow-ups with appropriate parties.
• Acts as liaison with all internal and external stakeholders/departments, including officials and teachers from Detroit Public Schools, Oakland Co. Schools, and all local colleges and universities.
• Assists with internal communications with staff as well as communications with others.
• Setting or changing deadlines or assignments
• Prioritizing daily tasks and organizational strategies
• Process paperwork for honoraria, travel reimbursements, and invoices monitor budget
• Maintain, and keep updated and organized, all project files, emails, and information/data across various systems/platforms
• Help draft and compile periodic reports
• Produce internal status reports
• Utilize The Wright’s project management and communication tools (e.g., Monday, Acme, Vevart, Outlook) to maintain project plans and monitor progress, tasks, and deadlines
• Provide other administrative and logistical support to the Director of Learning and Engagement Contribute to The Wright’s workplace culture, by working creatively and collaboratively with colleagues in marketing and curatorial.

Required Education and Experience:

• Bachelor’s degree preferred. At least two years of experience managing programs highly desirable. Past work experience in a museum or similar setting preferred.
• Must possess a keen eye for important or timely details and connections in a fast-paced work environment; exhibit a high level of organization, responsiveness, accuracy, and attention to detail.
• Must be able to prioritize, anticipate needs, and confidently/proactively address issues/opportunities; ability to work under pressure, and provide quick turnarounds.
• Must exercise good judgment and maintain a confident, professional demeanor and excellent rapport when interacting with all levels of staff and external contacts.
• Ability to communicate effectively, both verbally and in writing
• Must be able to handle confidential and sensitive information with discretion.
• Ability to work independently with limited supervision and instruction at times; demonstrate sound decision-making skills and resourcefulness.
• Strong computer skills with an emphasis on Microsoft Office programs and systems.