Office Assistant

Regular Hours:  40 hours/week                
Reports to:  Office Administrator                          
Direct Reports:  None  

General Summary of Position:  Office Assistant is responsible to provide exceptional customer service and allow the Marketing Consultant(s) and Marketing Associate(s) to maximize and efficiently utilize their talents to the overall best interest of their clients and of Hurley.  Office assistant will help with daily data entry, answering phones, client-related tasks as delegated by the Consultant(s) or Marketing Associate(s), front desk reception work, maintaining office equipment, and other tasks as assigned.

Essential Duties, Responsibilities & Ongoing Tasks

• Answer all incoming phone lines with a smile and route calls appropriately
• Filing and organization of print and electronic documents
• Maintain and update office supplies
• Maintain and take responsibility for company vehicle upkeep
• Ensure excellent public relations with clients, community, and Hurley personnel
• Enter, verify and maintain client information in applicable software
• Collection and verification of elevator contracts
• Assist with client event planning and coordination
• Assist in preparing reports and information for consultants upon request
• Disseminate all office mailers and client reports in a timely manner
• Pick up and deliver mail to appropriate personnel
• Make bank deposits

Scope of Responsibility and Decision Making

• All delegated tasks within job description

Required Knowledge, Skills, & Abilities:  Competencies

• Excellent interpersonal / people skills
• Positive attitude
• Answer phone with friendly, expedient, and understandable greeting
• Willing to learn
• General secretarial skills
• Accurate data entry skills
• Computer skills, including Microsoft Office Suite and phone system
• Willing to adjust priorities based on the needs of the office
• Efficient worker and well organized

Confidentiality Requirement

• Has access to confidential information and therefore, required to sign a confidentiality agreement

Physical Requirements

• May be required to work more than 40 hours per week upon request

Comments:

Duties and responsibilities of the position may change according to the needs of the company.

Hurley & Associates, Inc. is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Hurley & Associates, Inc. is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

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