Secretary II - 01312

Provide mid-level administrative support for a fast-paced environment. Handle responsibilities, such as reviewing documents, conducting research, and preparing reports.

Major Activities (Typical Duties/Responsibilities)

• Proficient in Microsoft office suite
• Compose, type, proof, finalize and distribute spreadsheets, presentations, and documents as required.
• Manage central filing system following governmental procedures.
• Manage travel reservations, authorizations, reimbursements, and support changes during travel
• Coordinate and track various administrative processes.
• Organize meetings, agendas, and take minutes.
• Maintain suspense records on action items and follow up to ensure timely reply or action.
• Able to work effectively in a remote work environment.
• Assist with office property administration.

Skills/Abilities

• Proficient in Microsoft products (Outlook, MS Word, Excel) to include formatting and formulas.
• Working knowledge of SharePoint and Teams.
• Ability to learn proprietary software specific to government agencies.
• Effective communication and customer service skills.
• Proficient data entry, 10-key skills and ability to type at least 50 wpm accurately.
• Ability to organize, multi-task, and prioritize work between two departments.
• Strong attention to detail.

Minimum Experience

High school diploma or equivalent.

Minimum five years of previous experience performing administrative duties.

Experience working in a project management environment a plus.

Experience working for a government agency a plus.

Required Contacts

• Staff, executives and management.
• Serves as liaison in department and other departments as well as with outside customers, regulatory personnel, and organizations, etc.