Admin. and Special Projects Coordinator - Training

Job Summary:

Under direction, performs a wide variety of professional analytical and administrative duties in support of assigned functions, operations, programs, and departments. Performs duties in support of various administrative operations and activities including special projects, research studies, analysis, and other specialized functions; coordinate and manage OCHN internal policies and procedures; prepares various reports to improve the efficiency and effectiveness of operations; coordinates assigned activities with other OCHN departments, outside agencies, and the general public.

Essential Functions:

• Perform a wide variety of professional level research, administrative, and analytical duties in support of assigned functions, operations, programs, department.

• Perform duties in support of various administrative operations and activities within assigned area of responsibility including special projects, research studies, and other specialized functions.

• Administer and coordinate assigned functions or projects; participate in the development and implementation of goals, objectives, and priorities for assigned functions or programs; recommend and implement resulting policies and procedures.

• Assists the Manager with multiple workgroup responsibilities.

• Perform complex administrative assignments such as developing new and special forms and presentations, establishing, and maintaining appropriate databases, and preparing reports and other correspondence as required.

• Provide assistance in resolving operational and administration issues; identify issues and conduct research to find alternative solutions; make and assist in the implementation of recommendations.

• Coordinate, implement, and monitor special projects within assigned area of responsibility; perform complex research and analysis of new programs, services, policies, and procedures; prepare and present reports.

• Provide training (as qualified) to DSP and other staff.

• Assure confidentiality of all information as required by law and by policy.

• Respond to inquiries courteously; provide information within the area of assignment; respond to inquiries in an efficient and timely manner.

• Perform related duties as required.

Education:

• Bachelor’s degree in Health and Human Services, Business Administration, Finance, Accounting, Human Resources, Public Administration, Economics, or related discipline.

Experience:

• Minimum of three years of increasingly responsible administrative, analytical, and/or budgetary experience.

Knowledge Requirements:

• Methods and techniques of data collection, research, and report preparation.

• Methods and techniques of statistical and financial analysis.

• Principles and procedures of financial record keeping and reporting.

• Principles and practices of budget preparation and administration.

• Office procedures, methods, and equipment including computers and applicable software applications.

• Principles and practices of customer service.

• Principles of business letter writing.

• English usage, spelling, grammar, and punctuation.

• Pertinent federal, state, local laws, and regulations.

Job Specific Competencies/Skills:

• Highly developed computer skills.

• Highly proficient Excel spreadsheet skills.

• Highly developed ability to collect, analyze and present data.

• Highly effective oral and written communication skills.

• Highly effective interpersonal skills in working with internal and external customers.

• Ability to review and properly process documents containing highly sensitive and confidential information.

• Highly developed ability to maintain tact and discretion during interactions with management, staff, and community members.

Oakland Community Health Network’s Core Competencies:

• Interacting with others in a way that gives them confidence in one’s intentions and those of the organization; demonstrating loyalty to the organization and its mission and values; maintaining social, ethical, and organizational norms; firmly adhering to codes of conduct and ethical principles. (Integrity/Building Trust)

• Making customers and their needs a primary focus of one’s actions; developing and sustaining productive customer relationships, recognizing that the ultimate customer is the person served. (Customer Focus)

• Actively identifying new areas for learning; regularly creating and taking advantage of learning opportunities; using newly gained knowledge and skill on the job and learning through their application. (Continuous Learning)

• Setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence in addition to consciously adopting organizational standards of excellence. (Work Standards)

• Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message. (Communication)

(Travel required, physical requirements, on-call schedules, and so on):

• Must have available means of transportation to and from OCHN and for required offsite meetings or site visits.

• Must be available for meetings and events which may occur outside of standard office hours.

• Work performed primarily in an office environment.

• Hybrid (onsite/remote) work schedule available.

• The ideal candidate must be able to complete all physical requirements of the job with or without a reasonable accommodation.

OCHN is committed to building a diverse team and fostering an inclusive and equitable culture. We are proud to be an equal opportunity employer that embraces and encourages our employees' differences. This includes (but is not limited to) ability, age, color, family type, gender expression and identity, individual expression, medical conditions, national origin, pregnancy, race, religion, sexual orientation, veteran status, and all other diverse and wonderful characteristics.