Administrative Assistant III - Child Welfare

Do you enjoy helping others? Would you like a career that provides you an opportunity to help families and to make a difference in the lives of children? Join us in creating a brighter future for children and their families.

At Kids Central we believe every child deserves to grow up in a safe and loving home that provides a path to a bright future. However sometimes children, and their families, need additional support to ensure their safety and well-being. That is where we step in.

The Administrative Assistant is responsible to provide office management, administrative and clerical support for Kids Central, Inc. (KCI) staff carrying out the goals of the organization. The Administrative Assistant ensures day-to-day administrative functions are completed in a timely manner.

ESSENTIAL FUNCTIONS:

· Coordinates meetings chaired by the Chief of Operations to include arranging meeting space, date/time, creating and distributing notices, tracking attendance responses and ordering refreshments, etc.

· Answers phone and email with timely and professional responses.

· Manages calendars to include creating Tasks. Schedules and reschedules appointments as necessary

· Develops and maintains various spreadsheets

· Makes travel arrangements and develops itineraries.

· Prepares travel reimbursement form on a monthly basis.

· Organizes electronic and paper files in complete order.

· Coordinates special projects and assignments.

· Completes conference registrations as needed.

· Prepares financial requisitions in accordance with policy.

· Prepares agenda’s and takes minutes for meetings.

· Prepares meeting files prior to meetings.

· Manages requests from staff and outside agencies.

This list of essential functions is not intended to be exhaustive. Kids Central, Inc. reserves the right to revise this job description as needed to comply with actual job requirements. This position description does not constitute a written or implied contract of employment.

QUALIFICATIONS:

Education & Experience:

Previous secretarial or administrative experience in a professional office setting or an Associates degree in office management.

Licenses & Certifications:

Ability to clear a Level II Background Screen required by Florida Statute and DCF. Possess a valid Florida driver’s license and be insurable by the agency’s current insurance carrier.

· Ability to meet Organizational Required Competency standards

· Able to prioritize duties and assignments

· Able to remain highly organized and multi-task

· Strong sense of urgency.

· Possess time management skills.

· Communicates effectively in speech and in writing.

· Uses correct grammar, spelling and punctuation in written correspondence.

· Types accurately.

· Excellent skills in Microsoft Office (MS Excel, MS Word, MS Outlook, PowerPoint).

· Can travel/drive when necessary.

Supervision is provided by Chief of Operations in the form of one-on-one supervision and regular team meetings. General guidelines, policies and procedures form the basis for performance monitoring.

This position requires advanced proficiency in Microsoft Word, Excel, PowerPoint and Outlook. There is a required assessment to complete prior to being invited for an interview. If the testing is not started, incomplete or has scores below 70% in each category, the application will be rejected.