Furniture & Inventory Specialist

Description/Job Summary:

The Building People, LLC, has an open position open for a Property Management Specialist. The selected candidate will support the management, coordination, and execution of various property management functions in accordance with local policies and procedures within a government agency.

New Property Accountability

• Accounting for new property acquired by government agencies.
• Utilizes government Asset Management Databases (Microsoft Access)
• Experience using ServiceNow Asset management application.
• Recording the appropriate asset information and tagging/barcoding new assets.
• Gathering appropriate backup information/documentation (purchase order, packing slip, etc.).
• Providing asset documentation to Property Branch Managers, ensuring that the information is complete and accurate.
• Updating the Asset Management Database when new assets are received, change location/user, or are disposed.

Process Work Requests

• Monitoring the property management e-mailbox daily to ensure that all designated Property Management related requests are processed within a 3-day window.
• Assisting customers to identify furniture needs and coordinate the delivery and setup of furniture.
• Ensuring that offices/work areas for new staff are set up in accordance with existing guidelines prior to the customer’s arrival.
• Processing staff/contractors exiting the agency as requested.
• Ensure that all government equipment retrieved from exiting employees is returned to designated stakeholders within a 24-hour window.
• Scan exit clearance folders in the designated file database.
• Respond to routine service requests within 48 hours.
• Respond to urgent service requests within 1 hour of receipt.
• Monitor Property mailbox and respond to requests within a 24-hour period and update the spreadsheet and follow SOP accordingly.

Manage Excess Property & Disposal Actions

• Pick up excess property at Property Branch Manager’s direction and arrange for labor services accordingly.
• Arrange the pick-up of property within a 2-day window from receipt of excess documents.
• Ensure verification of asset information, i.e., description, verification of certification statements prior to picking up equipment, serial number, bar code, make/model, and condition. Make corrections to the asset information as necessary.
• Update the Asset Management Database within 2 days of a change of custodianship of property.
• Determine disposition of excess property based on GSA guidelines.
• Report excess property in a proper format in GSA Database. Verify data reported to GSA matches asset information.
• Perform proper disposal actions by following GSA guidelines (i.e., report to GSA, direct donation, scrap).
• Perform the appropriate actions within a 3-day period once disposition instructions are received from GSA.
• Prepare all disposal actions, by properly preparing the asset (i.e., removing all identifying marks that tie property back to the agency), arranging pickup/delivery of the assets with the receiving organization, and arranging for laborer services to assist in the disposal activities.
• Complete disposal file, including all actions taken for the asset, the original notice of excess, and any correspondence related to the disposal action and all applicable forms.
• Prepare all paperwork (i.e., changes, removals) correctly keying changing and retiring assets from the Asset Management Database
• Arrange physical disposal (i.e., contact GSA, call scrap vendor, e-waste, etc.).

Inventory

• Participate in the annual inventory (and other periodic inventories as required) and the reconciliation of the agency’s assets as directed by the Property Branch Manager or their designee.
• Property Support for Field Offices
• Send field staff an email every month with the Property Branch Manager included in correspondence to inquire if they have a need for property services, i.e., e-waste disposal and excess property.
• Update the Asset Management Database within 2 days of reporting the property.
• Determine disposition of excess property based on GSA guidelines.
• Report excess property in a proper format in GSA Database. Verify data reported to GSA matches asset information.
• Perform proper disposal actions by following GSA guidelines (i.e., report to GSA, direct donation, scrap).
• Perform the appropriate actions within a 3-day period once disposition instructions are received from GSA.
• Scan excess file documentation in the designated file database.

Required Experience & Skills:

• Three (3) years of experience in inventory and property management.
• Familiar with property management regulations set forth by the General Services Administration
• Three (3) years of experience conducting physical inventories and reconciliations.
• Must be physically able to stand for long periods of time, lift equipment weighing up to 50 lbs., bend, and stoop.
• Must be task-oriented and have stellar communication and customer service skills.
• Ability to use carts and dollies and other warehouse tools and equipment.
• Ability to provide clear guidance to the Receiving Unit laborers to perform work in the furniture storage areas.
• Excellent organizational skills
• Ability to work independently.
• Ability to pass a security background investigation.

Required Education:

• High School Diploma or GED