Paralegal- Litigation

LITIGATION PARALEGAL JOB DESCRIPTION

As a Paralegal at HWLT, you are the gatekeeper of our clients’ experience, and the project manager of their case. You will work closely with the assigned attorney and paralegal manager to proactively ensure cases are moving forward efficiently while providing exceptional service. In this role, you will assist the assigned attorney with cases in active litigation that are certified as Tier 1 or 2 in Arizona state courts.

Paralegal performance is measured by key performance indicators: 1) closing a set number of cases each month, and 2) maintaining a client happiness score of 93% or higher based on client survey responses. Paralegals are expected to meet these KPIs by providing consistent communication to optimize the client’s experience as well as managing cases efficiently to minimize timeframes.

Paralegal Responsibilities and Duties:

1. Manage own caseload of 50-60 personal injury cases with approximately 30-40 of those cases in active litigation (Tier 1-2) in State courts.
2. Communicate with clients at a minimum of every 28 days to obtain case information and provide status updates.
3. Schedule attorney client calls for each client every 90 days.
4. Respond to client inquiries within a 24-48-hour time period.
5. Interview clients to obtain accident details and information regarding their injuries, medical providers, prognosis, and lifestyle impact.
6. Hire investigators to obtain witness statements, surveillance video, etc.
7. Investigate liability, causation, damages, and the at fault party’s ability to pay.
8. Determine all layers of available insurance coverage to maximize our client’s recovery.
9. Assist client with resolving property damage claims including arranging reservations for rental vehicles, removal of vehicles from tow yards/storage facilities, loss of use claims, total loss payouts, out of pocket expenses for damaged personal property, diminished value claims, and deductible reimbursement.
10. Obtain health insurance information and documentation.
11. Review documents including but not limited to police reports, witness statements, medical records, medical bills, and correspondence from insurance companies, health insurers, vendors, etc.
12. Review incoming mail and determine next steps.
13. Redact documents to maintain client privacy.
14. Maintain up to date records and notes in case management software.
15. Communicate with various parties including insurance adjusters, medical providers, and health insurance analysts regarding a client’s claim.
16. Calendar and monitor important dates including statute of limitations and internal and external deadlines.
17. Determine medical records and bills that need to be requested from providers.
18. Ensure receipt of all requested records and bills.
19. Review, finalize, and send demand packages to insurance companies.
20. Obtain subrogation information from government and private health insurers.
21. Anticipate the need for legal and/or medical experts and schedule independent medical examinations, records reviews, site inspections, etc.
22. Schedule depositions of parties, witnesses, and experts.
23. Draft and send public records requests.
24. Draft and serve subpoenas.
25. Prepare documents for expert review.
26. Draft and serve Notices of Claim to governmental entities.
27. Draft Complaints, disclosure statements, discovery, discovery responses, affidavits, notices of deposition, motions, and pleadings.
28. Electronically file legal documents via Turbocourt and CM/ECF.
29. Schedule depositions, mediations, and arbitration hearings.
30. Draft mediation memoranda and arbitration pre-hearing statements and prepare exhibits.
31. Obtain subrogation information from government and private health insurers.
32. Ensure accuracy and completeness of balance information obtained from medical providers.
33. Prepare disbursement statements itemizing client’s settlement funds, balances owed, attorney’s fees, and client’s net recovery.
34. Draft post-hearing motions and pleadings.
35. Manage workflow and delegation of tasks cross departmentally.

Preferred Skills and Qualifications:

• Highly proficient in time management.
• 3+ years of paralegal experience handling personal injury cases in active litigation certified as Tier 1 or 2.
• Knowledge of Arizona Rules of Civil Procedure and court rules (State and Federal).
• Highly proficient in time management.
• Able to minimize distractions and maintain focus.
• Able to work independently and collaborate with other paralegals.
• Proven ability to multi-task.
• Strong attention to detail.
• Proven ability to prioritize conflicting tasks and deadlines.
• High levels of adaptability.
• Excellent communication skills – both verbal and written.
• Able to use case management software (Needles and/or Filevine preferred but not necessary).
• Able to work consistent schedule.
• Able to use a computerized time clock to track work hours.
• Able to sit for long periods while completing computer activities.
• Able to travel to HWLT office on Ray Rd./I-10 in Phoenix, Arizona for necessary meetings and monthly firm events.

Benefits

- Health Insurance

- 401(k)

- Paid Time Off (PTO/Sick Time)

- Optional benefits including dental, vision, etc.

- Become part of an awesome, growing team!

- Can be remote (but must live in AZ), hybrid, or in office.

To learn more about our team, please take a few minutes to check out our team page: https://www.breyerlaw.com/join-our-team/

To learn more about our amazing culture, check out our page: https://www.greatplacetowork.com/certified-company/7012940

Work location: One location- in office for training and then can be full time remote, hybrid, or in office.