Accounts Payable Specialist

3-Month Contract 

Job Title: Accounts Payable Associate

Reports To: Controller

Job Summary:

The Accounts Payable Associate provides financial, administrative and clerical support by ensuring the organization pays for goods and services while properly recording the transactions by posting receipts and resolving discrepancies according to organization’s established policies and procedures in an efficient, timely and accurate manner.

Duties/Responsibilities:

• Controls expenses by processing, verifying, and reconciling invoices.
• Processes expenses using AIM and Microsoft Dynamics Great Plains.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports, recording entries.
• Pays vendors twice a month via ACH, online, wire and checks.
• Resolving purchase order, contract, invoice, or payment discrepancies and documentation.
• Ensures credit is received for outstanding invoicing issues.
• Notifies Controller when a stop-payment is needed.
• Pays employees by receiving and verifying expense reports.
• Maintains accounting ledgers by verifying and posting account transactions.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Maintains historical records by filing documents.
• Disburses petty cash by recording entry and verifying documentation.
• Verifying if sales tax should be charged on invoices.
• Assisting with month end journal entries including but not limited to AP accrual, contract labor accrual.
• Credit card reconciliation.
• Booking travel arrangements and ordering lunches when needed.
• Intercompany billing.
• Vendor maintenance.
• 1099’s
• Any other items as assigned by your supervisor.
• Responsible for maintaining a safe and clean work environment while complying with company procedures regarding safety and environmental regulations.

Required Knowledge/Skills/Abilities:

• Excellent written and verbal communication skills.
• Solid organizational and time management skills.
• Understanding of and the ability to abide by applicable Federal and State OSHA regulations along with maintaining ISO and IATF requirements.
• Proficient in Microsoft Office Suite; basic Outlook, basic Word and intermediate Excel. TN-L094F.1
• Basic knowledge of Generally Accepted Accounting Principles (GAPP) & International Financial Reporting Standards (IFRS) preferred.
• Ability to maintain confidentiality.
• Ability to function as a team player or independently.

Education and Experience:

• High school diploma, or equivalent required; Associates degree in Accounting or Business Administration preferred.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 10 pounds at times.