Staff Accountant (On-Call)

POSITION SUMMARY:

The Staff Accountant assists with Accounts Payable and Payroll functions of the Finance Department. These includes assisting with: Processing vendor invoices and payments for the entire agency in a timely manner, responding to vendor inquiries, and assisting staff with invoice coding. This position would assist with processing bi-weekly payroll and troubleshooting with Payroll Processing Platform vendor to resolve payroll issues.

The On-Call Staff Accountant is responsible for all journal entries that pertains to the work they have completed, related to accounts payable, payroll and health benefits and works closely with the rest of the Finance team to ensure a timely monthly financial close. This On-Call role provides assistance with the annual financial audit and is relied upon by Project Open Hand to be an integral member of our agency who is engaged with members of all departments.

QUALIFICATIONS REQUIRED:

• College degree in applicable field

• Thorough working knowledge of Excel

• Excellent professional references

• Experience with Payroll Processing Platforms, ADP Workforce Now, or similar, preferred

QUALIFICATIONS DESIRED:

• Experience with MIP Fund Accounting

• Experience with ADP Workforce Now products, or similar, preferred

• Certified Payroll Professional with the American Payroll Association

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

Accounts Payable

• Monitors email addresses ap@openhand.org and finance@openhand.org for invoices from vendors and forwards to appropriate staff for coding and approval
• Distributes invoices received by mail to appropriate staff for coding and approval
• Reviews and enters all coded and approved invoices, check requests, and employee reimbursements into MIP AP module
• Works with staff to resolve invoice coding errors
• Prepares weekly Accounts Payable check run and distributes to Finance team for approval from GL Accounting Analyst and VP, Finance and Information Technology
• Processes, routes for signature and mails/distributes weekly Accounts Payable check run; uploads Accounts Payable check data into bank’s fraud security portal
• Maintains vendor open and paid AP invoices files
• Works with Purchasing department to keep payables accurate and current
• Works with vendors to keep accounts accurate and current
• Prepares annual vendor 1099s
• Assists auditors with all requests relating to duties in Accounts Payable

Payroll

• Enters various employee changes into Payroll Processing Platform that are specific to Time and Attendance, department allocations as specified in Employee Arrival form