Fiscal Administrator

Job Duties Description:

Banking:
• Process and submit electronic check requests and paperwork for accounts payable.
• Process and submit accounts receivable and either deposit receivables in the bank or send them to the corporate office.
• Processing of remote bank reconciliations, if applicable.
• Assist in distributing and maintaining site funds.
Fiscal Administration:
• Coordinates the management of Credit Cards, including credit card activity monitoring for any unusual transactions, review and timely approval of transactions, coordinate card holder monthly reconciliation and receipt management, follows-up on any credit card fraud investigations and cancels cards for exiting card holder.
• Will follow up on any missing or unaccounted activities and report such activities to the divisional fiscal group.
• Participate in fiscal and compliance audits. Responsible for facilitation and submission of all applicable payments necessary to ensure that properties remain in current and good status with vendors. Collection and collation of all required payment information will precede submission to designated corporate representative for issuance of payment. Maintain vendor relationship.
• Responsible for creating and maintaining participant financial tracking systems, including monthly General Ledger review and submitting necessary adjustments.
• Provides initial reconciliation of cash advances and custodial, with further review via Accounts Payable department.
• Oversee rent payments/contracts for CCW program sites.
• Submit appropriate documentation to custodial department noting new admissions, moves, deaths, etc. Will follow up as necessary.
• Complete and maintain forms, documents and records related to participants, employees or the program in a timely and effective manner.
HR Administration:
• Responsible for completing, reviewing, and forwarding all required “new-hire” paperwork to designated corporate representative.
• Assist with human resource functions, including benefits enrollment, timely submission of term and change forms. Tracking for consistency.
• Assist in Maintain and track all staff training requirements when needed.
• Other duties as assigned.
Essential Duties Addendum
• Oversight of AP and AR regarding art sales.
• Coordination and documentation of grant related finances.
• Oversight of CCW billing operations.
• Responsible for tracking unit property and fix assets.

Qualifications:

• A Bachelor’s Degree from with a major in Business Administration, Accounting or other related field preferred, or an Associates’ Degree with two years relevant experience or a High School Diploma with 4 years relevant experience will be considered.
• Knowledge of basic accounting practices, policies and procedures purchasing and billing functions.
• Working knowledge of Microsoft Products and Applications.
• Advanced knowledge of Microsoft Excel.