Procurement Specialist

We take care of our people: Joining Soarion Credit Union is the career move to make in 2024! Soarion Credit Union offers FREE Health and Dental Coverage for you as an employee, as well as a GENEROUS Paid Time Off (PTO) bank for rest and relaxation away from work! We also offer all paid days off for Federal holidays!

Role:

The Procurement Specialist performs clerical and technical duties involving the procurement of services, materials and supplies for the daily operations of the credit union. This role ensures optimal stock levels at all times by monitoring inventory and placing purchase orders according to company policies and procedures. Establishes relationships with vendors and serves as a representative of the credit union when negotiating purchasing contracts, while acting as point of contact for purchasing requests for all internal departments.

What you will be doing:

• Purchases goods and services by verifying stock and delivery schedules according to company policies and procedures in a timely and efficient manner. Follows up order processing and confirms accuracy and completeness.
• Tracks orders and ensures timely delivery by monitoring and expediting orders where necessary.
• Verifies receipt of items by comparing items received to items ordered; escalates and resolves shipment errors with suppliers. Oversees the integrity and quality of delivered materials and supplies.
• Sources suppliers based on price, availability, necessity, quality and logistical expenses. Provides assistance to accounts payable and risk management to establish a new vendor.
• Evaluates and compares vendors and negotiates contract terms of agreements and pricing.
• Assists with the development of the purchasing budget and keeps purchasing expenditures within budget, including supplies and capital expenditures. Shares ideas of ways to reduce costs.
• Maintains updated records of purchased products, delivery information, and invoices.
• Oversees and maintains current inventory and stock levels. Places orders as needed.
• Collaborates with internal departments to ensure that they fulfill all purchasing requests.
• Authorizes payments and manages purchasing expenses with meticulous record-keeping.
• Establishes and maintains interpersonal relationships. Develops constructive and cooperative working relationships with others and maintains them over time. Receives and resolves minimally complex complaints received from vendors, employees, departmental supervisors, shipping agents, courier companies, etc.
• Prepares reports on purchases, including cost analyses.
• Establish and maintain working relationships with all department representatives.
• Understands and describes the purpose of the Bank Secrecy Act (BSA), Anti Money Laundering, and Office of Foreign Assets Control policy (OFAC). Identifies the BSA Administrator and responsibilities. Completes annual BSA training. Knows where to find the BSA policies, procedures, and forms.
• Performs all other duties as required.