Electrical Contracting Administrator
- Paid Time Off
- Full-Time
Liaison between management, inner company departments and electrical group as well as management and customers; Responsible for all administrative duties of electrical division; Act as project coordinator from estimate to start-up of projects; Complete, record, monitor follow-up and maintain bid requests received; Develops, analyzes and organizes information to promote division efficiency; Aids in the coordination of project/labor scheduling and material procurement; Work closely with Estimators, Project Managers, Superintendents, Director and President.
Responsibilities:
- Oversee Foundation Mobile Payroll Data Entry Management (weekly posting from field employees, job expenses/travel expense/vehicle expense posting, daily log & toolbox talk tracking
- Enters employee time records weekly; Researches and analyzes any inconsistencies found in order to provide accurate payroll and labor data; Posts electrician mileage; Assists with getting mileage expense reports approved
- Assist with project estimating: manage estimate log & Foundation bid tracker, obtaining project documentation, pre & post bid follow up, file management
- Oversee Time & Material Jobs and Service Orders: Opening of new jobs; Paperwork management; Prepares and analyzes job re-caps for quality end of month customer T&M billing; Final invoicing; Creates manual invoices when necessary; Audits billing entries and researches questions in regard to non-consistent and/or incomplete information ; Proactively communicates inconsistencies between invoices and system information to Accounting; Monitors special requirements for customer billing
- Coordinates with management to develop and publish the Division weekly schedule; track PTO & apprentice school dates
- Coordinates and publishes the electrical weekly schedule, on-call schedule and weekend work schedule; Ensures smooth transition of the on-call status between team members on Mondays; Reviews all after hours call reports and identifies, researches and communicates any issues to management
- Cut & receive purchase orders (back-up accounting dept)
- Responsible for updating, auditing, and completing job reports to ensure profit; Researches and gives recommendations to resolve inconsistencies; Posts 3106 items to jobs/service orders; Creates job books at job completion
- Calculates use tax and communicates accurate figures to Accounting (A/R)
- Schedule Division meetings and schedule conference room; take minutes
- Answers PDC electrical customer phone calls; Backs up switchboard coverage for A-1 and PDC receptionists
- Effectively communicates with all PDC and A-1 divisions as well as customers, support departments, and vendors to effectively and proactively resolve issues.
- Back-up administrative duties for Administrators in other departments
- Performs related duties as assigned (producing labels, ordering consumables, etc.)
Required-
- High school diploma or GED
- Self-motivated, goal oriented quality driven, and capable of working without a lot of supervision
- Good math skills, including basic algebra
- Valid driver’s license and good driving record
Desired-
- Associate or bachelor's Degree in a related field desired
- 3-5 years of administration experience and knowledge of software
- 5 years of electrical construction or industrial construction experience a plus
- National Electrical Code (NEC) knowledge
- Ability to read and/or understand electrical diagrams & blueprints
- Understanding of: Safety, Lock-out/Tag-out, HAZMAT, Forklift, Electrostatic Discharge, Foreign Object Damage, and Quality System
- Experience in Microsoft Office and Microsoft Project a plus
- Good attendance history
Address
Precision Drive & Control
1065 5th Avenue
Monroe, WIIndustry
Technology
Posted date
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