Administrative Assistants / Office Clerks

Office Administrative Assistants/ Clerks / Receptionists

Full Time: Mon-Fri 8am-5pm

Pay: $16-$20/hr

Location: Honolulu Area

Job Duties: The Office Clerk will have administrative duties such as filing, answering phones, processing work orders, invoices and assisting the manager with other clerical duties.

• Answers all incoming calls; ensure calls are redirected accordingly and/or take and retrieve accurate messages.
• Sort and distributes mail.
• Greet guests in a professional, friendly, hospitable manner.
• Composes, organizes and types a variety of reports, letters, documents, schedules, proposals, etc.
• Summarizes, prepares and inputs time sheets on company approved software.
• Organizes and files various plans and documents. Includes but is not limited to the following: invoices, timesheets, RFIs, submittals, and safety and field forms (daily manpower reports, daily inspections, manpower transfers, safety submittals, incident reports).
• Keeps abreast of administrative functions of the project and maintains accurate project records/files. Administers the Visitor check-in/out process.
• Comes to work regularly and on time, follows directions, takes constructive criticism, gets along with co-workers and supervisors, treats co-workers, supervisors and customers with respect and courtesy, and refrains from abusive, insubordinate or violent behavior.
• Performs other duties as assigned.

Minimum Qualifications:

• The individual must possess the following knowledge, skills, and abilities and be able to explain and demonstrate that he/she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.
• Business school courses and office skills or equivalent education or experience.
• Ability to type accurately and properly use office equipment - calculator, fax machine, copier, phones and dispatch radio.
• Able to multi-task.
• Strong organizational skills.
• Knowledge of construction terms and materials preferred.
• Previous construction office experience preferred.
• Maintain professional appearance.
• Excellent communication (oral or written) and interpersonal skills in dealing with all levels of employees and outside contacts.
• Working knowledge of personal computer applications (spreadsheet, word processing and database).
• (Microsoft Office: Excel, Access, and Word)

TO APPLY: Please go to www.hi-employment.com/jobpostings to view all our current job openings!