Project Coordinator

Jackson & Blanc is Southern California's pre-eminent mechanical systems specialist, serving the Commercial, Industrial and Institutional markets. As a Project Coordinator, you'll provide project support to the Project Manager and/or team to facilitate the planning, coordinating, scheduling, implementing and cost accounting of a variety of commercial construction project types. The ideal candidate demonstrates a thorough knowledge of construction terminology and processes, initiate and manage standard tasks with little or no supervision. As a Project Coordinator, you'll build and maintain relationships with General Contractors, Designers/consultants, Vendors and Subcontractors and promote Jackson & Blanc's core values.

Essential Duties and Responsibilities:

• Support the project team, consisting of any combination of the project executive, project managers, superintendents, project foreman, designers, subcontractors, and accounting administrators with day-to-day operations of a project including, but not limited to, project direction, planning, completion, and financial outcome
• Solve practical problems and deal with a variety of instructions furnished in written, oral, diagram or schedule form
• Effectively present information and respond to questions from colleagues, customers, general contractors, subcontractors, consultants, and vendors
• Prioritize and plan work activities, develop realistic action plans, maintain workflow and procedures
• Utilize integrated software systems to process and track subcontracts, purchase orders, change orders, drawings, RFI’s, submittals, invoices, and safety/insurance certificates
• Create and maintain project documents within predominately paperless office environment utilizing integrated software systems and network server file system
• Assist with the pre-construction efforts, as necessary. Maintaining preconstruction/BIM schedules to keep them on track.
• Prepare trade contracts, vendor purchase orders and assist with procurement process
• Create and maintain updated equipment, submittal, and RFI logs
• Oversee shop drawing, submittal and construction drawing approvals, documentation, and coordination
• Maintain a current set of drawings and specifications at all times, clearly making these documents available to the project team, internally & externally
• Compose and/or edit communications (letters, memos, reports, procedures, etc.) as required by Project Manager/Project Staff
• General administrative duties, such as calendaring, correspondence, scanning, copying, data entry, supply requisitions, delivery coordination, etc.
• Act as liaison between project manager/project staff and others, such as external contacts, customers, etc. Arranges and participates in internal project meetings in coordination with project team
• Quickly responds to any job-specific accounting questions or issues
• Manage the project closeout process including punchlist data entry; collecting and distributing of Operation & Maintenance manuals, warranties and Record Drawings, as required
• Constant prioritization of workload is necessary to meet project goals
• As necessary, attend weekly meetings, generate minutes and distribute, as necessary

Knowledge, Skills and Abilities (KSAs):

• Ability to collaborate and contribute within a team structure is required
• Demonstrates self-motivation to accurately and efficiently complete all aspects of the project with minimal supervision.
• Strong verbal, written and analytical skills required, very strong organizational skills and a good mathematical aptitude necessary
• Previous administrative experience and/or construction industry experience preferred
• Strong knowledge of Microsoft Word, Excel, Outlook, Project and PowerPoint
• Ability to learn industry specific software programs including, but not limited to, Procore, DocuSign, COINS, Bluebeam, Touch plan, Box, Microsoft teams/zoom/WebEx

Background Experiences:

• Minimum of a bachelors degree or 4 year’s equivalent work experience.
• Prior education and/or working experience in construction is ideal

Working Conditions:

• Standard office environment: jobsite assignments (e.g. office in a job trailer) may be required.

Jackson & Blanc is an equal opportunity employer. We do not discriminate on basis of race, traits historically associated with race, color, national origin, ancestry, creed, religion, physical disability, mental disability, medical condition as defined by applicable state law (including cancer and predisposing genetic characteristics in California), genetic information, marital status, familial status, sex, gender, gender identity, gender expression, pregnancy, childbirth or related medical conditions, sexual orientation (actual or perceived), transgender status, sex stereotyping, age, military or veteran status, domestic violence or sexual assault victim status, or any other basis protected by applicable law.