Bilingual Legal Assistant / Receptionist

TITLE: Bilingual Legal Assistant / Receptionist
REPORTS TO: Managing Paralegal or Senior Paralegal
FLSA STATUS: [ Non-Exempt]

Summary: In this unique role at Burnham Law, you will serve as a Legal Assistant, providing
invaluable support to our legal team. You will play a key role in assisting attorneys and
paralegals with taskwork, client interactions, and reception tasks while ensuring the highest level
of professionalism and efficiency.

Essential Duties: The Legal Assistant performs a broad range of secretarial, administrative, and
clerical support duties for attorneys and paralegals, answering incoming calls, organizing and
maintaining files, monitoring calendars, and assisting with tasks under the supervision of
attorneys paralegals.
Essential Duties and Responsibilities:
● Answering incoming calls and directing them to the appropriate person; demonstrating
personable and professional phone skills; and taking effective messages when needed.
● Processing legal documents assigned by paralegals, downloading save and sending case
documents appropriately, and, redacting, and labeling, Legal assistants will regularly
utilize applications: Filevine, Vinesign, etc.
● Completing administrative tasks such as assisting attorneys, paralegals, and clients with
scanning, saving documents, printing, labeling, date stamping, check processing, mailing,
speaking, and making photocopies of printed matters.
● Editing prebills.
● Opening and closing reception areas maintain a welcoming deminer.
● Taking payments when needed from clients.
● Running various case-related errands (i.e., documents to courthouse, bank deposits, post
office, etc.)
● Understanding and regularly meeting billable requirements and time-tracking
responsibilities pursuant to company policies. (All Legal assistants have billable
requirement of 15 billable hours).

Burnham Law
Legal Assistant Description
● Assisting with Office Common Area maintenance task such as: loading and unloading the
dishwasher, restocking the fridge, Kitchen duties, inventorying office and breakroom
supplies management, occasional help with event preparation, etc.
● May assist with client onboarding.
● Interacting with clients in person, via phone calls, and through email.
● Performing other work-related duties as assigned

Qualifications: To perform this job successfully, the individual in this position must be able to
perform each essential duty satisfactorily. The requirements listed below represent the minimum
knowledge, skills, and ability required.

Education/Qualifications:
● High School Diploma or equivalent required; Associate degree or Legal Secretary
Certificate preferred
● Minimum of three to five years of relevant work experience in the legal field; equivalent
combination of education and/or experience considered.
● Knowledge of legal terminology and legal document management (e.g., briefs,
summonses, complaints, motions, pleadings and discovery)
● Highly Organized, detail-oriented, and an ability to work in a high-pressure and exciting
environment.
● Exceptional written and verbal communication skills as well as excellent proofreading
skills
● Ability to prioritize, multi-task, and work efficiently both independently and as part of a
team.
● Possess broad knowledge of e-filing requirements.
● Knowledge of principles and processes for providing customer and personal services
● Proficient in Microsoft Office applications such as Word, Excel and PowerPoint; ability
to operate basic office equipment such as a copy machine, fax machine, printer, scanner,
and computer; proficient with internet research.
● Previous calendaring experience
● Ability to multi-task and manage time effectively.
● Excellent organizational skills with an eye for details
● Ability to be flexible to adapt and act quickly when urgent matters require it.
● Ability to work and maintain patience with diversified individuals of various ethnic
backgrounds and professional competencies.
● Ability to maintain confidentiality.

Mathematical Skills:

§ Basic mathematical arithmetic skills.

Reasoning Ability:
§ Basic reasoning abilities.