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Administrative Paralegal Assistant Jobs (NOW HIRING)

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Paralegal Assistant

North Plainfield, NJ · On-site

$45K - $50K/yr

We are seeking an experienced Paralegal Assistant with a strong legal office background to join a ... Provide administrative support to attorneys and legal staff * Prepare, edit, format, and file legal ...

TALENT Software Services

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Paralegal Assistant

Los Angeles, CA · On-site

$30 - $35/hr

Previous experience as a Legal Assistant or Legal Admin supporting litigation is required ... High school diploma required. * 5-8 years of experience providing administrative support to a ...

Paralegal Assist

Legal Assistant

Picture Rocks, PA · On-site

About us At Paralegal Assist, LLC, we exist to inspire others to be more. We do this through our ... all administrative tasks associated with the administration of each estate to which they are ...

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Administrative Paralegal Assistant information

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How much do administrative paralegal assistant jobs pay per hour?

As of Aug 30, 2026, the average hourly pay for administrative paralegal assistant in the United States is $25.09, according to ZipRecruiter salary data. Most workers in this role earn between $20.19 and $28.85 per hour, depending on experience, location, and employer.

What does an administrative paralegal assistant do?

An Administrative Paralegal Assistant supports attorneys and paralegals by performing a variety of administrative and clerical tasks. Their duties often include preparing legal documents, organizing case files, managing schedules, and handling correspondence. They also assist with research, filing court papers, and maintaining client records. This role ensures the smooth functioning of a law office by keeping legal processes organized and efficient.

What are the key skills and qualifications needed to thrive as an administrative paralegal assistant, and why are they important?

To thrive as an Administrative Paralegal Assistant, you need strong organizational skills, attention to detail, knowledge of legal terminology, and typically an associate degree or paralegal certification. Familiarity with legal research databases, case management software, and document management systems is crucial. Excellent written and verbal communication, discretion, and multitasking abilities are valuable soft skills in this role. These competencies ensure accurate legal support, efficient office operations, and effective collaboration within law firms or legal departments.

What are some common challenges administrative paralegal assistants face when managing multiple cases simultaneously?

Administrative Paralegal Assistants often juggle tasks such as scheduling, document management, and assisting with case preparation for several attorneys at once. The main challenge is maintaining organization and prioritizing urgent deadlines without overlooking important details. Strong communication skills, effective use of legal management software, and proactive time management are key to navigating these demands successfully. Support from the legal team and regular check-ins can also help ensure workloads remain balanced and tasks are completed accurately.

What is the difference between Administrative Paralegal Assistant vs Legal Secretary?

AspectAdministrative Paralegal AssistantLegal Secretary
CredentialsTypically requires paralegal certification or associate degree in paralegal studiesHigh school diploma or associate degree; some legal secretarial courses
Work EnvironmentLaw firms, corporate legal departments, courtsLaw firms, legal offices, courts
Job FocusAssisting attorneys with legal research, document preparation, case managementManaging administrative tasks, scheduling, correspondence
Common TasksDrafting legal documents, filing, legal researchAnswering phones, scheduling appointments, document typing

While both roles support legal professionals, the Administrative Paralegal Assistant focuses more on legal tasks like research and document preparation, whereas the Legal Secretary handles administrative duties and office management. The paralegal assistant role often requires specialized legal knowledge and certification, making it more involved in the legal process.

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What states have the most Administrative Paralegal Assistant jobs?

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Administrative Paralegal Assistant jobs near you
Infographic showing various Administrative Paralegal Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $52,177 per year, or $25.1 per hour.

Paralegal Assistant

A great organization!

North Plainfield, NJ • On-site

$45K - $50K/yr

Full-time

Medical, PTO

Posted 6 days ago

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Job description

We are seeking an experienced Paralegal Assistant with a strong legal office background to join a professional and collaborative legal team. The ideal candidate will have prior experience working in a law firm or legal environment and be comfortable supporting attorneys with document preparation, scheduling, client communication, and daily administrative responsibilities.

Candidates must have previous legal industry experience.


Responsibilities:

  • Provide administrative support to attorneys and legal staff
  • Prepare, edit, format, and file legal documents and correspondence
  • Manage attorney calendars, deadlines, meetings, and court-related scheduling
  • Answer and direct incoming calls in a professional manner
  • Maintain client files, case records, and digital documentation
  • Communicate with clients, courts, witnesses, and outside parties
  • Organize case files and assist with case preparation
  • Draft routine legal correspondence and documents
  • Gather, review, and organize case-related information
  • Assist with billing, collections, and other legal administrative functions


Qualifications:

  • Previous experience as a Legal Assistant, Legal Secretary, Paralegal Assistant, or Legal Administrative Assistant required
  • Must have experience working in a law firm, legal department, or legal services environment
  • Knowledge of legal terminology, court procedures, and legal documentation
  • Strong organizational skills with the ability to prioritize multiple deadlines
  • Excellent written and verbal communication skills
  • Detail-oriented with strong follow-through
  • Proficient in Microsoft Office and comfortable learning legal case management/billing software