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Administrative Paralegal Assistant Jobs (NOW HIRING)

Viefhaus & Schneider, APLC

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Legal Assistant / Paralegal

Huntington Beach, CA · On-site

$20 - $30/hr

The Legal Assistant / Paralegal will support a small legal team of 1-3 members by assisting in various administrative and substantive tasks related to civil and criminal law cases. This role involves ...

GLF Law

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Assistant Paralegal

Baltimore, MD · On-site

Bilingual Legal Assistant / Paralegal (Part-Time) -- Baltimore, MD The Gauvin Law Firm is seeking a ... administrative background. The Gauvin Law Firm is an equal opportunity employer.

All Legal Staff, Inc.

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Paralegal

Tampa, FL · On-site

$65K - $78K/yr

Company Description All Legal Staff, Inc. (ALS) is a full-service permanent placement agency that exclusively specializes in placing attorneys, paralegals, legal assistants, administrative and legal ...

Paralegal Assist LLC

Legal Assistant

Picture Rocks, PA · On-site

About us At Paralegal Assist, LLC, we exist to inspire others to be more. We do this through our ... all administrative tasks associated with the administration of each estate to which they are ...

Baseil Associates Inc.

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Legal Assistant Paralegal

Florham Park, NJ · On-site

$52K - $90K/yr

Premier law firm seeks legal assistant/paralegal. Position will provide both legal and administrative support to attorneys. Firm offers competitive pay, supportive colleagues, and appreciative ...

City of Detroit

Paralegal (Legal Assistant)

Detroit, MI · On-site

$64K - $97K/yr

... Paralegal /Legal Assistant isa professional who perform complex and technical ... administrative work in the Office of the General Counsel of DWSD and is responsible for performing ...

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Administrative Paralegal Assistant information

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$12

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$37

How much do administrative paralegal assistant jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for administrative paralegal assistant in the United States is $25.09, according to ZipRecruiter salary data. Most workers in this role earn between $20.19 and $28.85 per hour, depending on experience, location, and employer.

What does an administrative paralegal assistant do?

An Administrative Paralegal Assistant supports attorneys and paralegals by performing a variety of administrative and clerical tasks. Their duties often include preparing legal documents, organizing case files, managing schedules, and handling correspondence. They also assist with research, filing court papers, and maintaining client records. This role ensures the smooth functioning of a law office by keeping legal processes organized and efficient.

What are the key skills and qualifications needed to thrive as an administrative paralegal assistant, and why are they important?

To thrive as an Administrative Paralegal Assistant, you need strong organizational skills, attention to detail, knowledge of legal terminology, and typically an associate degree or paralegal certification. Familiarity with legal research databases, case management software, and document management systems is crucial. Excellent written and verbal communication, discretion, and multitasking abilities are valuable soft skills in this role. These competencies ensure accurate legal support, efficient office operations, and effective collaboration within law firms or legal departments.

What are some common challenges administrative paralegal assistants face when managing multiple cases simultaneously?

Administrative Paralegal Assistants often juggle tasks such as scheduling, document management, and assisting with case preparation for several attorneys at once. The main challenge is maintaining organization and prioritizing urgent deadlines without overlooking important details. Strong communication skills, effective use of legal management software, and proactive time management are key to navigating these demands successfully. Support from the legal team and regular check-ins can also help ensure workloads remain balanced and tasks are completed accurately.

What is the difference between Administrative Paralegal Assistant vs Legal Secretary?

AspectAdministrative Paralegal AssistantLegal Secretary
CredentialsTypically requires paralegal certification or associate degree in paralegal studiesHigh school diploma or associate degree; some legal secretarial courses
Work EnvironmentLaw firms, corporate legal departments, courtsLaw firms, legal offices, courts
Job FocusAssisting attorneys with legal research, document preparation, case managementManaging administrative tasks, scheduling, correspondence
Common TasksDrafting legal documents, filing, legal researchAnswering phones, scheduling appointments, document typing

While both roles support legal professionals, the Administrative Paralegal Assistant focuses more on legal tasks like research and document preparation, whereas the Legal Secretary handles administrative duties and office management. The paralegal assistant role often requires specialized legal knowledge and certification, making it more involved in the legal process.

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Administrative Paralegal Assistant jobs near you
Infographic showing various Administrative Paralegal Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $52,177 per year, or $25.1 per hour.

Assistant Closing Paralegal

Holliday Ingram, LLC

Spartanburg, SC • On-site

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 19 days ago

Job description

Description:

Ready to join a team that leads with purpose? We believe the right people make all the difference.


When you join Holliday Ingram, you’re joining a team that:

  • Puts people first - always
  • Leads with integrity and kindness, in and out of the office.
  • Celebrates milestones (big and small) and believes work should be both meaningful and joyful.
  • Invests in relationships, not just results.
  • Values your voice and your growth, because your success matters to all of us.

Holliday Ingram’s mission is for everyone in South Carolina to experience a closing done right. Holliday Ingram puts our clients first by communicating well, proactively solving problems, and honoring their momentous occasion. We are deeply vested in creating lasting relationships and aim to deliver the highest level of trust, personalized service and client satisfaction.


We are a relationship-driven company searching for a dedicated team member to join our Spartanburg office as an Assistant Closing Paralegal.


Assistant Closing Paralegal Job Summary:

Assist Closing Attorney (CA) and Closing Paralegal (CP) in preparing legal documents and gathering documents necessary to conduct real estate closings as well as some post-closing administrative duties.


Specific Responsibilities

  • Prepare legal documents, including engagement letters and/or seller information form.
  • Submit and receive engagement letter and/or seller information form using company software.
  • Follow-up and gather documents from clients, agents and third parties to prepare for closing.
  • Open files using company software in a timely manner following firm guidelines.
  • Conduct phone calls and emails in a professional manner and return them in a timely manner.
  • Gather and print payoffs, HOA property management documents, and/or invoices.
  • Coordinate and schedule closings with all parties involved.
  • Send out final title policies and original recorded documents to buyer and/or lender.
  • Other duties as assigned.
Requirements:
  • 1+ years of customer service experience with related work experience in a professional setting.
  • High school diploma or equivalent.
  • Strong written communication skills, including clear and structured documents.
  • Effective verbal communication, ensuring clarity and accuracy.
  • Active listening, with attention to understanding and asking questions when needed.
  • Ability to remain calm and respectful, adapting communication as needed.
  • Attention to detail and ability to identify issues.
  • Strong problem-solving and critical thinking skills.
  • Ability to apply learned knowledge to new situations.
  • Proactive in helping others.
  • Ability to manage equipment and materials as needed.
  • Familiarity with databases or ability to learn to manage large data sets.
  • Proficient in Microsoft Office Suite.


Compensation & Benefits

  • Holliday Ingram is pleased to offer highly competitive wages, group health insurance (including vision, dental and LTD), 401K, paid time off and holidays, along with a collaborative work environment, growth opportunities, and other great perks.



Holliday Ingram Core Values

LOVES THROUGH SERVICE ~ LISTENS WITH HUMILITY ~ LEADS IN INTEGRITY