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Administrative Paralegal Assistant Jobs (NOW HIRING)

Gardner Linn

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Paralegal / Administrative Assistant

Grand Rapids, MI · On-site

$35 - $42/hr

Patent & Trademark Law Firm seeks experienced intellectual property paralegal or legal administrative assistant. Candidates should have experience preparing and filing patent and trademark ...

Law Office of Thomas E. Badway & Associates LLC

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Assistant Paralegal

Providence, RI · On-site

$50K - $59K/yr

The Assistant Paralegal will support a small team of 2 paralegals by assisting with essential legal ... Provide administrative support to the paralegal team and supervisor Required Qualifications

RemX

Legal Assistant / Paralegal

San Diego, CA · On-site

$38 - $45/hr

Up to $45/hour DOE We are seeking an experienced Legal Assistant/Paralegal to provide litigation and administrative support to attorneys handling civil defense matters. This role offers the ...

MULLER, MULLER, RICHMOND, HARMS & MYERS

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Assistant Paralegal

Birmingham, MI · On-site

$48K - $55K/yr

Provide administrative support to the legal team * Assist with legal research as needed * Maintain ... Associate degree in Paralegal Studies * Experience in legal research * Proficiency with document ...

MULLER, MULLER, RICHMOND, HARMS & MYERS

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Assistant Paralegal

Birmingham, MI · On-site

$48K - $55K/yr

Provide administrative support to the legal team * Assist with legal research as needed * Maintain ... Associate degree in Paralegal Studies * Experience in legal research * Proficiency with document ...

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Administrative Paralegal Assistant information

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How much do administrative paralegal assistant jobs pay per hour?

As of Sep 1, 2026, the average hourly pay for administrative paralegal assistant in the United States is $25.09, according to ZipRecruiter salary data. Most workers in this role earn between $20.19 and $28.85 per hour, depending on experience, location, and employer.

What does an administrative paralegal assistant do?

An Administrative Paralegal Assistant supports attorneys and paralegals by performing a variety of administrative and clerical tasks. Their duties often include preparing legal documents, organizing case files, managing schedules, and handling correspondence. They also assist with research, filing court papers, and maintaining client records. This role ensures the smooth functioning of a law office by keeping legal processes organized and efficient.

What are the key skills and qualifications needed to thrive as an administrative paralegal assistant, and why are they important?

To thrive as an Administrative Paralegal Assistant, you need strong organizational skills, attention to detail, knowledge of legal terminology, and typically an associate degree or paralegal certification. Familiarity with legal research databases, case management software, and document management systems is crucial. Excellent written and verbal communication, discretion, and multitasking abilities are valuable soft skills in this role. These competencies ensure accurate legal support, efficient office operations, and effective collaboration within law firms or legal departments.

What are some common challenges administrative paralegal assistants face when managing multiple cases simultaneously?

Administrative Paralegal Assistants often juggle tasks such as scheduling, document management, and assisting with case preparation for several attorneys at once. The main challenge is maintaining organization and prioritizing urgent deadlines without overlooking important details. Strong communication skills, effective use of legal management software, and proactive time management are key to navigating these demands successfully. Support from the legal team and regular check-ins can also help ensure workloads remain balanced and tasks are completed accurately.

What is the difference between Administrative Paralegal Assistant vs Legal Secretary?

AspectAdministrative Paralegal AssistantLegal Secretary
CredentialsTypically requires paralegal certification or associate degree in paralegal studiesHigh school diploma or associate degree; some legal secretarial courses
Work EnvironmentLaw firms, corporate legal departments, courtsLaw firms, legal offices, courts
Job FocusAssisting attorneys with legal research, document preparation, case managementManaging administrative tasks, scheduling, correspondence
Common TasksDrafting legal documents, filing, legal researchAnswering phones, scheduling appointments, document typing

While both roles support legal professionals, the Administrative Paralegal Assistant focuses more on legal tasks like research and document preparation, whereas the Legal Secretary handles administrative duties and office management. The paralegal assistant role often requires specialized legal knowledge and certification, making it more involved in the legal process.

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Administrative Paralegal Assistant jobs near you
Infographic showing various Administrative Paralegal Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $52,177 per year, or $25.1 per hour.

Paralegal Assistant II - Kapolei, Oahu

Hawai`i State Judiciary

Honolulu, HI • On-site

$5.1K/mo

Full-time

Posted 24 days ago

Job description

Position Specific Description Recruitment Number 26-189JC, Paralegal Assistant II, SR-20, Kapolei, Oahu. Summary of Duties Performs difficult and complex paralegal work in support of attorneys or judges involving legal research, drafting and checking documents and forms, and assisting in various other areas as assigned; and performs other related duties as required. Minimum Qualification Requirements General Experience: Four (4) years of progressively responsible paralegal work experience which demonstrates that the applicant possesses knowledge of legal terminology and forms; legal research methods and sources of legal information; types of court actions, court rules and procedures; legal writing; interviewing techniques; and that the applicant also has the ability to read and understand laws, statutes, rules and legal documents; understand legal processes and procedures; prepare, process and maintain legal records, forms, documents, reports and correspondence; perform legal research, compile, summarize and digest materials, draft documents, and prepare reports; and follow oral and written instructions.

Specialized Experience: One (1) year of progressively responsible paralegal work experience which demonstrated knowledge of the court system and the ability to perform legal analysis and research; and prepare drafts, outlines or summaries of legal subjects, laws, statutes, briefs and other legal documents. Substitution of Education for Experience: 1. Graduation from an accredited Legal Secretary curriculum may be substituted for one (1) year of General Experience.

2. Graduation from an accredited Paralegal/Legal Assistant training program with at least 60 semester credits may be substituted for the four (4) years of General Experience requirement. 3.

Graduation from an accredited School of Law may be substituted for all of the required General and Specialized Experience. Supplemental Information Any additional information may be attached to your online application, submitted by email to Recruitment@courts.hawaii.gov, or mailed to the following address: Hawaii State Judiciary, Human Resources Department, 426 Queen Street, First Floor, Honolulu, Hawaii 96813. Education: If you are using education as a substitute for experience, you must submit a copy of your transcript(s) or diploma(s) at the time of application

If you are selected for a position, we will request an official transcript (not a copy) at a later date. The official transcript must indicate completion of the training and/or the awarding of the appropriate degree. CLICK HERE for other important information about the Merit or Civil Service System, Citizenship and Residency requirements, Accommodations, Veterans Preference, Examination process, Administrative Review, and more.

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