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Administration Paralegal Jobs (NOW HIRING)

W3Global Inc.

Estate Administration Paralegal

Worcester, MA · On-site

$70K - $90K/yr

We've partnered with a respected Massachusetts-based law firm that is actively seeking an experienced Estate Administration Paralegal to join its growing team in Worcester, MA . This is an excellent ...

Yudell and Lonoff, LLC

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Estate Administration Paralegal

Chicago, IL · On-site

$75K - $90K/yr

We are seeking a detail-oriented, and experienced Estate Administration Paralegal to support our estate and trust administration practice. You will work closely with attorneys across all phases of ...

Yudell and Lonoff, LLC

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Estate Administration Paralegal

Bannockburn, IL · On-site

$75K - $90K/yr

We are seeking a detail-oriented, and experienced Estate Administration Paralegal to support our estate and trust administration practice. You will work closely with attorneys across all phases of ...

Yudell and Lonoff, LLC

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Estate Administration Paralegal

Northfield, IL · On-site

$75K - $90K/yr

We are seeking a detail-oriented, and experienced Estate Administration Paralegal to support our estate and trust administration practice. You will work closely with attorneys across all phases of ...

Yudell and Lonoff, LLC

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Estate Administration Paralegal

Waukegan, IL · On-site

$75K - $90K/yr

We are seeking a detail-oriented, and experienced Estate Administration Paralegal to support our estate and trust administration practice. You will work closely with attorneys across all phases of ...

TekSky

Estate/Trust Administration Paralegal

York, PA · On-site

About the Role seeking an experienced Estate & Trust Administration Paralegal who can work independently and confidently handle Pennsylvania-specific estate matters in a remote environment. Key ...

W3Global Inc.

Estate Administration Paralegal

Worcester, MA · On-site

$70K - $90K/yr

We've partnered with a respected Massachusetts-based law firm that is actively seeking an experienced Estate Administration Paralegal to join its growing team in Worcester, MA . This is an excellent ...

JRG Partners

Probate & Trusts Paralegal

Naples, FL · On-site

$150K/yr

Senior Probate & Trust Administration Paralegal - Naples, FL About the Firm: Our boutique law firm guided by the belief that our clients deserve high-quality and individualized attention. Our elite ...

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Administration Paralegal information

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$33K

$59.7K

$89K

How much do administration paralegal jobs pay per year?

As of Sep 9, 2026, the average yearly pay for administration paralegal in the United States is $59,731.00, according to ZipRecruiter salary data. Most workers in this role earn between $48,000.00 and $68,500.00 per year, depending on experience, location, and employer.

What is an administration paralegal?

Administration paralegals are legal professionals who provide support to attorneys by handling tasks related to administrative law, estate administration, and office management within legal settings. They assist with preparing legal documents, managing case files, conducting legal research, and communicating with clients or court officials. Administration paralegals play a crucial role in ensuring that legal offices run efficiently and that all necessary documentation is completed accurately and on time. Their work allows attorneys to focus on more complex legal matters while maintaining compliance with legal procedures.

What are some common challenges faced by administration paralegals, and how can they be addressed?

Administration paralegals often manage a high volume of documentation and deadlines, which can be challenging when juggling multiple cases or tasks. Staying organized with effective filing systems and leveraging legal software helps ensure accuracy and timeliness. Additionally, clear communication with attorneys and other team members is essential to anticipate needs and prevent bottlenecks. Regularly updating knowledge of legal procedures and office protocols also contributes to smoother workflow management.

What are the key skills and qualifications needed to thrive as an administration paralegal, and why are they important?

To thrive as an Administration Paralegal, you need a strong understanding of legal procedures, document management, and administrative support, often supported by a paralegal certificate or relevant degree. Familiarity with legal research databases, case management software, and standard office applications is typically required. Excellent organizational skills, attention to detail, and effective communication help you manage complex workloads and support attorneys efficiently. These skills ensure accurate legal documentation, streamlined office operations, and effective legal support for successful case outcomes.

What is the difference between Administration Paralegal vs Legal Assistant?

AspectAdministration ParalegalLegal Assistant
CredentialsParalegal certification often preferredTypically no certification required
Work EnvironmentLaw firms, corporate legal departmentsLaw firms, legal offices, courts
Job FocusLegal research, document preparation, case managementAdministrative support, scheduling, client communication
Common UsageMore specialized legal tasksGeneral administrative tasks in legal settings

While both roles support legal operations, Administration Paralegals focus more on legal research and case management, whereas Legal Assistants handle administrative duties. The choice depends on the level of legal expertise and certification desired.

What cities are hiring for Administration Paralegal jobs?

Cities with the most Administration Paralegal job openings:

What states have the most Administration Paralegal jobs?

States with the most job openings for Administration Paralegal jobs include:

What are popular job titles related to Administration Paralegal jobs?

For Administration Paralegal jobs, the most frequently searched job titles are:

Administration Paralegal jobs near you
Infographic showing various Administration Paralegal job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 11% Part Time, 1% Temporary, and 3% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $59,731 per year, or $28.7 per hour.

Estate Administration Paralegal

Hauppauge, NY • On-site

H. T. PROF Group
See more jobs at H. T. PROF Groupexternal

$80 - $100/hr

Other

Posted 7 days ago

Job description

Our client is seeking an Estate Administration Paralegal to join its legal team. Working out of Smithtown, NY or Melville, NY, he/she will assist attorneys in all aspects of estate and trust administration, including probate proceedings, asset collection, and distribution to beneficiaries. This position requires strong communication, drafting, and organizational skills, as well as the ability to manage multiple matters and deadlines efficiently.

Key Responsibilities:
  • Prepare and file probate and administration petitions with the Surrogate's Court
  • Collecting and valuing estate assets, including obtaining date-of-death valuations
  • Draft and file legal documents such as inventories, accountings, receipts and releases, and consents
  • Communicate with clients, financial institutions, and government agencies on behalf of the attorney
  • Monitor deadlines and maintain estate administration calendars and checklists
  • Prepare estate tax returns (Internal Revenue Service Form 706 and state estate tax forms) and fiduciary income tax returns (Form 1041) in coordination with CPAs
  • Review and reconcile estate bank statements and prepare informal accountingsAssist with trust funding, trust administration, and post-mortem planning
Qualifications:
  • Bachelor’s degree or Paralegal Certificate preferred
  • 3+ years of experience as a Trusts & Estates or Estate Administration paralegal
  • Knowledge of probate procedures and Surrogate’s Court rules
  • Familiarity with estate tax and fiduciary income tax returns
  • Strong written and verbal communication skills
  • Excellent organizational skills and attention to detail
  • Proficiency in Microsoft Office and legal case management software

Salary is between 70K-90K plus solid benefits

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