Staff Accountant

Job Description

Position Title: Staff Accountant

Department: Fiscal

Supervised By: Controller

Location: Alpine

Status: Non-exempt

Posted: April 2024

Closing Date: Until Filled

Compensation: $20.93-$44.56/hour DOE

Grant Funded: N/A

Hours: Full time, Monday-Friday, 8:00 AM-4:30PM, time may vary to meet the needs of the Clinic

GENERAL STATEMENT OF RESPONSIBILITIES:

Under Supervision from the Controller, will perform multiple duties related to the accounting functions of the organization within established deadlines. A willingness to collaborate on diverse accounting and fiscal activities. Accounting and analytical skills are required as well as the ability to follow instructions and build positive relationships within the organization and with counterpart agencies.

To support the Controller and CFO in carrying out the responsibilities of the SIHC Fiscal Department.

Assists the Controller with the day-to-day, monthly and year-end operations of the SIHC Accounting Department.

To relieve the Controller and CFO of lower level accounting duties that will allow them to spend a greater portion of their time on managing other Fiscal departments, financial statement preparation and analysis, budget/variance issues, and forecasting.

SPECIFIC DUTIES AND RESPONSIBILITIES:

1. Act as the contact person for all internal/external customers/visitors to the Fiscal Department.
2. Prepare, record, and process accounts payable and cash disbursements.
3. Enter Accufund Requisitions for Senior Dept and others as needed.
4. Maintain the Accounts Payable shared Outlook profile. Print electronic invoices and route for appropriate approvals.
5. Assist in the posting of accounts to the General Ledger for:
6. Cash Receipts
7. Accounts Payable
8. Cash Disbursements
9. Print, maintain, and audit accounts payable reports, unposted and posted, and check register.
10. Print and review Accounts Payable Aging Report and review with Controller.
11. Secure and safeguard all company checks and files.
12. Review open invoice reports; follow up with a schedule of payments or adjustments.
13. Review and research open invoices on vendor statements.
14. Assist with the year-end financial audit and 1099 reports.
15. Maintain required records, reports, and files in an organized manner.
16. Oversee coding, input and posting of approved invoices to computerized Accounts Payable voucher register. Prepare check run on a weekly basis; arrange for mailing of checks to vendors.
17. Answer vendor inquiries regarding invoices and payments.
18. Enter credit memos/debit memos/void checks into computer system as required.
19. Assist maintaining the Fiscal Department’s petty cash fund for reimbursement of minor expenditures.
20. Collect daily clinic cash payments/credit card payment back up and prepare the weekly clinic cash deposits.

21. Maintain filing for accounts payable files including checks, check back up, vendor W9s and other AP filing..

1. Collect and distribute Fiscal Dept mail.
2. Ability to work a flexible schedule may be required based on need.

24. Assist other higher level duties as needed.

25. Perform other duties as assigned.

QUALIFICATIONS:

Education/Experience: Must be 18 years of age or older with an understanding of nonprofit accounting, bookkeeping, accounts payable and financial management requirements. Requires Accounts Payable experience and a minimum of five years accounting experience highly preferred. Must have demonstrated communication and organization skills. Computer literacy required and experience with Microsoft Office, Outlook, Excel (or similar spreadsheet application) and with a computerized accounting system (e.g., Accufund or similar accounting programs).

Licenses/Certifications : A valid California driver’s license required with application submission and must be maintained throughout employment. Current certifications and/or licenses appropriate to the positions required education and profession.

Character : Applicants must have a reputation for honesty and trustworthiness. Must be responsible and able to exercise good judgment, accept administrative supervision, pay attention to detail, follow instructions, including the ability to interact effectively and communicate with people in a professional and courteous manner. Must be highly confidential and work as a team with other staff. Applicant should be sensitive to client’s needs.

Skills : Strong team building, interpersonal, and organizational skills. Ability to establish and maintain effective peer relationships with coworkers within the Department, clinic-wide, and the public. Must be able to express ideas clearly, concisely, address audiences effectively, and exercise balanced judgment in evaluating situations and making decisions. Willing to be part of a team and cooperate in accomplishing department goals and objectives. Ability to prioritize, meet deadlines, take initiative, be proactive, and function in a rapidly changing environment. Ability to work with people of all social and ethnic backgrounds and to resolve conflicts, negotiates situations, and facilitate consensus.

Physical and Personal Requirements : Normal clinic/office environment. Sit or stand for long periods of time. Reach, bend, climb, stoop, lift up to 25 lbs. repetitive hand movement; use and view PC. Reliable transportation and car insurance as required by the state. Travel as needed.

Compliance : Each employee plays a key role in creating a compliance culture at SIHC. Employees are expected to learn and comply with all SIHC policies and procedures. One must have the ability to understand the implications and complexities of all compliance policies. Participation in all compliance training is mandatory, and generally have a heightened awareness of policies and regulations that are specific to one’s department and position. All SIHC employees are expected to report violations or suspected violations of compliance policies or regulations.

Other : Applicants must successfully pass a pre-screening tuberculin skin test or x-ray and a blood/urine drug screening test. Health must be adequate to perform all duties of the position. Applicant must complete SIHC Application and Authorization Form, both must be submitted to Human Resources prior to the close date indicated.

INDIAN PREFERENCE : ****

INDIAN PREFERENCE: In the filling of any SIHC job vacancy, preference may be given to qualified Native American Indians, pursuant to the Indian Preference Hiring Act, 25 USC 472, unless other laws require the filling of a vacancy without regard to Indian preference (e.g. Public Law (P.L.) 94-437, “Indian Health Care Improvement Act (IHCIA). To receive Indian preference for any SIHC position, the applicant must be enrolled, or be eligible for enrollment, as an American Indian with their Tribe, or must be certified as an American Indian from the designated Tribal Representative. Applicants claiming Indian preference must attach verification of their claim to the SIHC application, including Certification of form BIA-4432, which is available from the SIHC Human Resources Department. If verification is not or cannot be verified, the applicant will not receive Indian preference for purposes of the interview.