Accountant

Accountant- Full Time     

PURPOSE:  To perform all duties related to accounting and fiscal management for the agency

            ESSENTIAL FUNCTIONS - JOB DUTIES:  The following duties are

            considered essential to the job. Qualified applicants must have the ability to

            perform the following duties.

             Accountant Job Duties

1. Communicate with Project Managers and members of development team regarding contract documents, change orders, and other contract modifications, approvals and any additional services related to billing to ensure proper compliance and implementation.

1. Maintain project related records, including contracts and change orders.

1. Maintain the billing folders for all projects, with all the appropriate documents, including expenses, consultant invoices, and monthly invoices, in accordance with standard procedures.
2. Evaluate all approved construction invoices and review contractor bid tabulations for clerical accuracy.
3. Prepare draw down requests related to the project and prepare payments.
4. Monitor grant related project income statements in accordance with generally accepted accounting principles and procedures.
5. Close out project account upon completion for grant related projects.
6. Maintain effective internal control and compliance when receiving Federal awards by adhering to Federal regulations, statutes, and the terms and conditions of the award.

1. Regulatory compliance reporting and preparation of materials for independent audit of projects.

1. Enter in all general ledger entries related to AR/AP

1. Prepare bi-weekly payroll and submit all payroll taxes.

1. Prepare and send all monthly invoices.

1. Reconcile all bank statements.

1. Add new employees to insurance policies.

1. Prepare W-2’s, 1099’s for distribution.

1. Prepare documents for auditor.

1. Prepare budgets for new year and renew insurances.

1. Prepare all monthly, quarterly and year end processes.

1. Submit all unemployment compensation payments

Financial duties related to the organization:

1. Prepare, examine and analyze accounting records, financial statements, and other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards.

1. Prepare bi-weekly payroll, tax deposits and quarterly tax reports.

1. Prepare financial reports for board meeting.

1. Compile information for external auditors, as required.

1. Prepare annual operating budget and cost allocation plans.

1. Inform Executive Director of any unusual expenditures of funds prior to payment of invoices.

1. Prepare and provide financial reports to funding agencies.

The following duties are considered secondary to the essential functions listed above.

1. Participate in community-related functions as a representative of City Mission.

1. Provide input to Executive Director as to how the agency might operate more effectively.

JOB REQUIREMENTS

1. EDUCATION/KNOWLEDGE REQUIREMENTS

Specific Education, Certification, and/or Licensure:

Bachelor’s degree in accounting

Other specific requirements

Familiarity with computerized accounting systems – preferably Grants Management Systems

1. Essential Job-Related Experience

At least one year’s work experience as a non-profit accountant.

1. Preferred Job-Related Experience:

Two years work experience in a non-profit human service agency

Two years experience using Grants Management Systems

SUMMARY STATEMENT:  The position outlined above is not meant to be limited to the tasks described, but merely to serve as a guideline for job performance.

****City Mission Living Stones Inc is an Equal Opportunity Employer/Disability /Veteran****