AP Specialist

Job Title: Accounts Payable Specialist

Department: Accounting

Status: Full Time / Exempt

Reports To: Accounts Payable Supervisor

Innovative Office Solutions wants to inspire people to love what they do and who they do it with. We have a culture and an environment that can’t be beat and are one of the top 200 places to work for in MN. We offer competitive pay, benefits, PTO and a 401k match to all our Full Time employees.

We are looking for someone with Accounts Payable experience that shares our commitment to providing exceptional customer experiences and accounting solutions that fit the needs of our internal and external customers. Apply today!

AP Specialist Essential Functions:

• Advanced General Ledger knowledge and impact on the financial statements
• Assists supervisor with the prioritization of team projects and workload
• Provides recommendations for future planning
• Trains new hires
• Assists with cash management
• Assists with month end close
• Expertise in PO and SO creation, reversing, editing, and adjusting
• Understands connection between SO's and commissions paid
• Electronic Invoicing & EDI
• Manages credit card payment processing, posting, and balancing
• Balance postage reports
• Handles COI auditing and reporting
• Manages the Received Not Invoiced report
• File sales, use, and excise tax across all states
• Post Freight invoices to PO's
• Post complex and customized payments
• Process check runs and void checks, as needed
• Process ACH batch payments and upload to bank
• Manage positive pay
• Post ACH & credit card payments
• Research advanced PO and vendor issues
• Key general ledger correcting entries
• Un-Receiving and working with purchasing on price discrepancies
• Run and review vendor aging statement
• Manage advanced AP inbox requests
• Clearly communicates with vendors by phone or email
• Understands the relationship between SO's & PO’s
• Understands how to look up invoices and vendor payments through vendor inquiry
• Post PO and expense invoices
• Reconcile vendor statements
• Manage vendor database
• Process vendor ProForma payments
• Payroll tasks include reviewing commissions, posting payroll to GL and updating the budget

Minimum Qualifications:

• High School education or the equivalent.
• 5+ years accounting experience.
• Proficient with Microsoft Office products, including Word, Excel and PowerPoint.
• Works well under pressure and achieves deadlines.
• Must be outgoing and have good customer service skills
• Maintains positive attitude and has great communication with the team.
• Ability to work well in a team environment.
• Ability to work with detailed information accurately.
• Ability to communicate both written and orally.

Equal Employment Opportunity

2.2024