Administrative Assistant-IME Care Center

At the Orthopedic Institute of PA, our mission since 1971 has been to create an amazingly positive, memorable experience for every patient, family, and team member. We treat each other with crazy courtesy and exceptional empathy and work together to perfect processes to achieve our mission. You'll join a culture of excellence and teamwork, with a strong focus on investing in our team and local communities. OIP offers a great work environment, professional development, challenging careers, and competitive compensation.

GENERAL SUMMARY OF DUTIES: Assist the Medical-Legal Business Manager in a variety of administrative tasks to ensure the efficient operation of the IME Care Center.

ESSENTIAL FUNCTIONS

• Promptly assist with scheduling and all follow-up calls involved, including rescheduling when requested by Doctor or Client
• Assist with specific requests from Doctor’s Assistants/Doctors/Client
• Record all scheduled services (IME, DEPO, NL, PC, etc.) in IME Care Center software, create confirmation letter and invoice and send to requesting client as well as medical expert.
• Create appointment in Medent for IME/Depo – reserve a conference room for Depos.
• Follow-up calls confirming IMEs/Depos
• Follow-up records and payment have been received prior to IME/Depo
• Tag and organize all records.
• Type and edit reports. Proof for accuracy
• Scan requests, confirmation letters, and completed/signed reports into BAM.
• Record all miscellaneous requests in BAM software, create confirmation letters and invoices, send to requesting client.
• Assist with the storage of records.
• Send daily email reminders for upcoming IMEs/DEPOs/PCs
• Maintain New Client List
• Occasionally attend Sponsorship Events

EDUCATION/EXPERIENCE

• High School diploma, plus at least 2 years experience working in a legal or medical practice.

Benefits Include:

• Competitive Wages
• Medical, Dental, Vision, Disability, and Life Insurance within 30 days
• Company-Paid Group Life Insurance, Short-Term Disability & Long-Term Disability
• Paid Time Off (PTO)
• 401(k) plan and profit sharing
• Cell-Phone Discounts (AT&T & Verizon)
• Casual Day on Fridays!
• Company events for employees and their families
• Career advancement opportunities