Accounts Payable Specialist

About Us:

A&K Railroad Materials Inc. is a leading supplier of new and used railroad track materials. A&K has sales offices and a network of storage and distribution facilities strategically located throughout the United States. Together, these offices and inventory locations maintain an extensive and comprehensive inventory of track materials across the nation. Our mission is to provide innovative solutions to promote lasting railway infrastructure.

Job Overview:

The Accounts Payable Specialist will support the accounting department by contributing to the processing of the company’s payables and maintaining procedures. This includes reviewing vendor accounts, coding and processing invoices, completing vendor setups, supporting other accounting functions as needed, and participating in special projects to help drive improvement. The Associate may interact with his or her supervisor several times a week to receive guidance and feedback.

Key Responsibilities:

• Receive, code, and route vendor invoices and match invoices against purchase orders.
• Process timely and accurate vendor payments.
• Request and review vendor statements and maintain accurate vendor accounts.
• Inspect invoices and related documentation to ensure amounts paid reflect goods and services received.
• Conduct ongoing review of 1099 information on vendor accounts.
• Answer queries from vendors and other business units regarding invoices and payments.
• Review and record P card transactions.
• Generate monthly reporting as needed.
• Participate in special projects as required.

Related Competencies:

• Communication – Listens actively and can convey information and ideas through a variety of media to different individuals and levels within the organization; delivers information in a manner that is clear, timely, and diplomatic.
• Attention to Detail – Ensures work information is complete and accurate; pays close attention to detail and can master self-review of work before submitting to reporting manager for review.
• Managing Time and Work – Manages time and resources effectively to ensure that work is completed efficiently; uses judgement in reorganizing priorities and seeks guidance when necessary.
• Problem Solving – Identifies transactional errors, conducts research to determine the cause, and presents logical solutions.

Qualifications:

• Ability to work cooperatively and collaboratively with others; conducts working relationships in a manner that is respectful to others and acceptable to the organization.
• Ability to work under demanding time constraints and deadlines.
• Possess the learning capacity to receive and apply cross-functional training; willingness to assist other functions and work groups as needed so the department achieves or exceeds its overall business objectives.
• Proficient ability to manage emotionally charged disagreements through consensus building, relationship management, and the formation and presentation of logical, data-based arguments.
• Ability to effectively and accurately enter, retrieve, analyze, recognize discrepancies, organize, and report electronic financial data.
• Ability to communicate effectively using written and verbal English with management and co-workers, including the ability to deliver presentations as needed to small groups within the organization.
• Proficient project planning skills, including the ability to organize, prioritize and control job responsibilities to meet deadlines in an environment with overlapping and potentially conflicting priorities.
• Ability to assertively solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Demonstrated capacity for gathering and scrutinizing data to identify issues, opportunities, patterns, and sustainable business solutions.
• Moderate-to-expert knowledge of Excel, Outlook, and Word.
• Ability to comprehend and adhere to all A&K Railroad Materials Inc policies, including those related to scheduling and attendance, confidentiality, conflict of interest, honesty, and ethical conduct.

Basic and Preferred Qualifications:

• Associates degree in an accredited Accounting or Finance program.
• At least 2 years of accounts payable / accounting experience required.
• Experience working with Microsoft 365 products e.g. Excel, Word, Outlook.
• Experience with accounting software. Dynamics 365 a plus. Paymode-X a plus.

Benefits:

• Competitive salary commensurate with experience.
• Comprehensive benefits package, including medical, dental, and vision insurance.
• 401k with company matching.
• Paid time off (PTO) and holidays.
• Tuition reimbursement.
• Life insurance.
• Short-term disability insurance.
• Opportunities for career advancement and professional development.

A&K Railroad Materials Inc. is an equal opportunity employer committed to diversity and inclusion in the workplace. We encourage individuals from all backgrounds to apply.