Administrative Assistant/Document Specialist

Upbeat team player wanted to join our established B2B service company with exciting growth opportunities!

First Corporate Solutions is a well-established service, technology and data firm providing cloud-based compliance and risk management solutions in the financial, legal, corporate and government sectors. We deliver superior customer experience combined with our intuitive user interface and API integration.

An Administrative Assistant in the Property Services Department is responsible for assisting in the preparation of documents and reports to internal clients, vendors and/or jurisdictions, while maintaining superior service standards and meeting deadlines. This position requires solid communication skills, facility with basic Microsoft Office applications, exceptional attention to detail, and the ability to key in data with 100% accuracy.

First Corporate Solutions offers a competitive salary and a suite of benefits including medical, dental, vision, life insurance, 401(k) with company match, three weeks of personal time Off (PTO) to start, flexible spending accounts, and a robust employee assistance program. We also support individual growth through a generous Professional Development benefit and established cross-training and promotion opportunities.

Primary tasks include:

• Examining and retrieving data from various public record websites (i.e., states and counties)
• Scanning documents for electronic storage
• Data entry and filing preparation
• Communicating effectively with vendors, internal searchers and clients
• Preparing cover sheets and writing checks for county filings
• Preparing document packages to meet delivery deadlines

Education

• High school diploma
• Some college in business-related field preferred

Preferred Experience and Abilities

• Two years of administrative experience in a fast-paced office environment
• Ability to prepare letters, summaries and reports using prescribed format and conforming to all rules of punctuation, grammar, diction, and style
• Key at least 45 wpm with 100% accuracy
• Exceptional attention to detail
• High level of competence in computer applications including Microsoft Office, internet searching, PDF Studio Pro, Adobe Acrobat and a paperless work environment
• Critical thinking applied to analytic and research tasks
• Work experience in risk management, compliance, public record, finance or legal industry is preferred