Legal & Operations Assistant

Founded in 1982, Shaw Bransford & Roth is a boutique litigation and government affairs law firm in Washington, D.C. We are a premier federal employment and federal practice group. We represent individuals and federal agencies in a wide array of civil and administrative litigation on employment issues, security clearance proceedings, attorney disciplinary matters, and federal government investigations. Our Government & Public Affairs practice provides representational and communications services for various federal employee professional associations.

Shaw Bransford & Roth has a unique practice area, within the public employment niche, and is seeking a Legal & Operations Assistant for the firm. We are a tight-knit group of attorneys and professionals. Our workplace emphasizes congeniality. We seek self-motivated applicants, and value teamwork, collaboration, and employee engagement. We are looking for a motivated individual to provide clerical administrative and operational assistance who will be involved with every component of the law firm.

This position provides support to attorneys and supports the entire office in collaboration and coordination with other professional support staff. The selected candidate should be willing to learn software platforms and become adept at proofreading, and document management. The candidate will also be customer-service oriented and have great attention to detail, strong organizational skills, and the ability to easily switch gears. A high level of professionalism, integrity, and discretion in handling confidential client information, as well as the ability to work well with people at all levels inside and outside the firm.

This position reports directly to the Director of Operations & Client Relations.

This is a full-time, hybrid position in downtown Washington, D.C. (Farragut North Metro-Red Line).

STARTING SALARY FOR THIS POSITION IS $70,000.

JOB DUTIES AND RESPONSIBILITIES

• Discretion and maintenance of firm and client matters and materials in the strictest confidence.
• Prepare, process, and file new matter forms, conflict checks, and open new client files.
• Handle heavy filing, organize, and maintain extensive sets of files, both paper and electronic offsite and in-office
• Perform limited legal research on Westlaw and PACER
• Proofread legal documents accurately, prioritized to meet deadlines.
• Responsible for interacting and providing professional-level support to all staff and clients.
• Serve as cross cross-functional point of contact for special projects to support workflow in the firm.
• General office duties such as answering telephones and preparing copies, greeting clients and guests, conference room and supply management, and other duties as assigned.

SKILLS AND COMPETENCIES

• Outstanding organizational skills and heavy attention to detail
• Possess sound independent judgment and common sense with a moderate degree of supervisory attention.
• Creative and analytical thinker with strong problem-solving skills
• Ability to quickly learn and work across a wide range of office functions.
• Excellent listening and verbal and written communication skills

QUALIFICATIONS

• 7 years experience in an office setting
• Proficient or Advanced knowledge of Microsoft Office and Adobe Creative Suites
• Excellent time management skills to balance responsibilities and participate in special projects.
• Exceptional computer skills with the ability to learn new software applications quickly.

PREFERRED QUALIFICATIONS

• Legal Blue Book and proofreading experience
• Legal administrative experience
• Familiarity with legal technologies and document management software is a plus, but not a requirement.

BENEFITS

• Hybrid schedule
• 100% employer-paid medical, dental & vision costs are covered for employees.
• Employer-paid HSA account.
• 401K with safe harbor
• Commuter benefits
• Brand new office space with building amenities (gym with showers, secure bike room, rooftop-outdoor seating, lunch area, cold brew, and bubble water taps, etc.)

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