Office Administrator/Bookkeeper

Report to: Frayser CDC Business/Finance Director

Supervised and evaluated by: Frayser CDC Executive Director and Business/Finance Director

Purpose of Position: Support business and office functions

 Full time:   40 hours per week

Part time:  25-30 hours per week

Compensation:  full time pay shall be in the range of $30,000 to $35,000 annually with benefits to be determined

We are looking for an Office Administrator/Bookkeeper to organize and coordinate administration duties and office procedures, as well as complete light bookkeeping duties utilizing Quickbooks Desktop. Your role is to create a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety. Previous experience as an Office Administrator would be an advantage. Ultimately, the Office Administrator should be able to ensure the smooth running of our organization, adherence to company policy and improve company procedures, especially day-to-day operations.

Primary Duties and Responsibilities:

 Administrative Support: Provide ongoing bookkeeping and administrative support to the office, driving organizational success through the management of daily operations and special projects. Answer incoming internal and external calls and provide exceptional customer service by using critical thinking, problem solving and/or forwarding calls to the appropriate department.

Basic Bookkeeper Functions: Manage A/R, A/P, and all deposits, maintain all accounting, computer and financial records. Reconciliation of all bank accounts utilizing bank statements.

Human Resources Support: Provides coordination of human resource paperwork for the organization including new employee office set-ups, background checks and on-boarding.

Donor Management: Assist with donor management record keeping and fundraising including events.

Office Supplies Management: Monitor, manage and maintain office supplies and equipment; request repair or restocking when necessary.

Program Support: Assist with purchase/sale of properties (collect/monitor closing documentation), assemble construction draw requests, maintain construction files (acquisition, contracts & specs, job costs & reimbursements) maintain contractor files (insurance, licensing), prepare invoices & billing statements.

Grant Management & Compliance: Assemble reimbursement requests (documentation supporting grant payments), attend to compliance reports & inquires, maintain grant files.

General Corporate: Distribute Board notification(s), maintain vendor files, prepare compliance reports & registrations, manage office functions - phones, files, mail, supplies, etc. - and ensure efficiency of operations.

Additional duties - Carry out any additional activities as needed and assigned to assist in the development and proper function of FCDC.

Minimum Qualifications: High school diploma, two years college preferred.

Skills and Requirements: Strong organizational, time management, and planning skills exhibiting an extreme attention to detail. Excellent written and verbal communication skills. Ability to work independently and as part of a team. Ability to handle matters expeditiously, proactively, and follows-through on projects to their successful completion, often with deadline pressures. A creative mind with an ability to suggest improvements.

Knowledge of Quickbooks Desktop and Microsoft Office (Word, Excel, Outlook) and other business-specific software. Knowledge of PowerPoint and Access a plus.