Human Resources Administrator

Dwight-Englewood School is a coeducational, independent college preparatory day school of 1015 students, serving grades Preschool 3 through Grade 12. Dwight-Englewood School is the product of 3 merged schools, the oldest of which was founded in 1889. Dwight-Englewood School today is a diverse school; our students represent over 117 zip codes in the New York and New Jersey area. Dwight-Englewood School is accredited by the Middle States Association of Colleges and Schools and the New Jersey Association of Independent Schools, and is a member of the National Association of Independent Schools and the Association of College Counselors in Independent Schools.

Dwight-Englewood School is seeking a Human Resources Administrator to join the Human Resources Department.

JOB DESCRIPTION The HR Administrator’s overall purpose is to manage all aspects of the ADP HRIS system including implementation of new modules and input of historical data to ensure complete online personnel files. This person will also administer all benefit plans and assist employees with enrollment in all benefit programs, including group health, dental, vision, short-term and long-term disability, FMLA, COBRA, worker’s compensation, 403(b), life insurance, flexible spending plans, and HSA Plans. Additionally, this role will oversee the onboarding process including background checks and NJ DOE fingerprinting requirements, initial HRIS/payroll input, and tracking of necessary documentation.

RESPONSIBILITIES

• Administer employee benefits programs as well as benefits enrollments, plan changes and benefit related claims, prepare and conduct benefits meetings.

• Conduct benefits orientations and explain benefits enrollment systems, prepare and distribute benefits enrollment materials and document administrative procedures for benefit enrollments.

• Serve as primary contact with carriers and third-party administrators, responds to benefits inquiries from employees relating to status changes, plan provisions, and other general inquiries.

• Process leave of absence requests, disability paperwork, FMLA, medical and personal leaves.

• Process, review and respond to unemployment claims and workers comp claims with appropriate documentation. Review unemployment statements.

• Reconcile bills by producing and balancing to reports to ensure accuracy of billing.

• Process monthly billings and administrative fees for all group plans accurately and timely.

• Oversee maintenance of employee benefit files, maintain group benefits database and update employee records.

• Prepare employee reports for budget, incentive programs and other benefits reporting requirements and requests.

• Administer PTO program, including sick leave.

• Serve as lead resource for input, maintenance and quality checks of benefits and other HR information in HRIS system.

• Acts as a liaison to payroll processor to accurately update employee records.

• Compile a variety of reports to get maximum utilization of the HRIS system including compliance reports, ad hoc reports, EEOC reporting and Index requirements.

• Enter and ensure the accuracy of all benefits information in the HRIS.

• Enter all HR department invoices into the expense management system.

• Ensure all onboarding documents are complete. (I-9, W4, background checks, TB test, direct deposit etc.)

• Monitor the onboarding spreadsheet to ensure IT, facilities, security etc. have necessary information for new employees.

• Produce and send employee contracts.

• Other HR administrative duties as necessary.

QUALIFICATIONS

• Bachelor’s Degree from an accredited College and/or University in Human Resources, Business Administration or other related fields required.

• 3 -5 years’ experience administering benefits and extensive knowledge of HR functions with an emphasis in benefits and onboarding.

SPECIAL SKILLS & KNOWLEDGE

• Strong knowledge of all pertinent federal and state regulations filing and compliance requirements and other laws affecting benefit programs including ACA, ERISA, FMLA, COBRA, ADA, Section 125, workers’ compensation, Medicare and Social Security and DOL requirements.

• Strong knowledge of ADP HRIS system

• Sound knowledge of Google Suite and Microsoft Applications i.e Excel, Sheets, Word, Docs, and Power Point are strongly preferred.

• Experience in a school setting is preferred

• Excellent verbal and written communication, organizational, interpersonal, and group presentation skills.

• Possess strong ability in exercising good independent judgment, paying attention to details, prioritizing and handling multiple tasks and projects concurrently.

Dwight-Englewood School is an equal opportunity employer and does not discriminate on the basis of sex, race, ethnicity, age, national origin, religion, genetic information, marital status, sexual orientation, gender identity, pregnancy or military veteran status. The diversity of our student body supports our commitment to employ a diverse faculty and staff. Educators from all backgrounds who bring knowledge and expertise in equity, diversity and multicultural education are especially encouraged to apply.