Legal Secretary - 10+ yrs exp. - to $100k, 7.5% 401k Match (International Law Firm)
- Contractor
Location: Downtown Los Angeles, CA (3 days/week in the office, Hybrid / Remote from home on Monday and Friday
Salary: $85,000.00 - $100,000.00 w/ discretionary bonus
Benefits Summary: The firm offers a comprehensive benefits package, including progressive features like backup childcare, wellness initiatives, cultural events, and social activities. The package includes healthcare, vision, dental coverage, a 401(k) retirement plan with a 7.5% matching contribution after 1000 hours with the firm, and flexible leave options.
Firm Overview: Our client is a globally recognized law firm with offices spanning across the United States, Europe, MENA, and Asia. They specialize in representing clients in litigation and arbitration, regulatory and policy matters, intellectual property, and transactional and corporate affairs. The firm is renowned for its representation of Fortune 500 companies in high-stakes litigation and government-facing matters, as well as its dedication to pro bono service and fostering diversity, equity, and inclusion.
Job Summary for the Legal Secretary: The Legal Secretary role entails providing professional and administrative support to assigned attorneys across litigation, regulatory, and transactional practices, potentially including members of the firms Executive Committee and/or Management Board.
Requirements:
- High School Diploma or GED required. AA/BA/BS degree or equivalent training preferred.
- Minimum of ten (10) years supporting litigation partners and attorneys.
Responsibilities:
- Format legal documents and correspondence, oversee and coordinate filings, including e-filings, and apply subject matter expertise in legal practice tasks and projects.
- Prepare letters, create shells, spreadsheets, and presentations for litigation, including complex formatting and document preparation for various courts through e-filing portals.
- Sort and distribute mail according to office policy and attorney preferences.
- Manage calendars, appointments, business travel, and special events for assigned attorneys.
- Coordinate meetings, conferences, and travel arrangements, preparing related materials in advance.
- Screen telephone calls, referring matters appropriately.
- Handle confidential information and resolve client issues by phone or in person.
- Enter, edit, and review attorney time entries, collaborating with the Billing Coordinator on client bills.
- Research information, process invoices, reimbursements, and open new matters.
- Assist firm leadership, practice group leaders, and business managers with administrative tasks.
- Maintain filing systems for accurate information retrieval.
- Possess firm policy knowledge and direct questions to appropriate resources.
- Provide team support and perform other duties as needed.
Qualifications: Skills and Abilities:
- Provide high-quality client service to internal and external clients.
- Follow directions and collaborate effectively with others.
- Proficiency in MS Office and related software.
- Familiarity with Adobe, Forms Workflow, Workshare Compare, and Best Authority software preferred.
- Excellent English language skills.
- Clear and effective communication skills.
- Attention to detail and ability to manage workload efficiently.
- Analytical and problem-solving skills.
- Exercise sound judgment and discretion with confidential information.
- Represent the firm ethically and professionally.
- Knowledge of legal terminology and procedures.
- General office equipment and software proficiency.
- Typing speed of 80 words per minute.
- Ability to work overtime and lift items up to 25 pounds.
#LI-Hybrid
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Incendia Partners, the most progressive provider of recruiting and staffing services is fueled by a single purpose: finding the solution to your staffing needs.
With over 20 years of recruiting experience, we use our talent to find the talent you need. Our simple, straightforward process cuts through the clutter, arming you with the right facts for maximum efficiency. We help you fill more positions faster, all while never sacrificing the personal touch that sets us apart from the rest. Whether you’re a business looking for full-time, contract, contract-to-hire or just need hourly or project based recruiting services in Software & IT, Accounting & Finance, Human Resources, or just about any position you're hiring for, or you are a professional looking for your next great career opportunity, Incendia will fire on all cylinders until you meet your match.
A Winner of Inavero’s Diamond Award 2016-2021 Best of Staffing® Client and Talent Awards for providing superior service to our clients and job seekers and an Inc. 500 honoree three consecutive years from 2007-2009, Incendia provides recruiting and staffing services to companies that have resource or hiring needs. Incendia Partners, the most progressive provider of recruiting and staffing services is fueled by a single purpose: finding the solution to your staffing needs. With over 20 years of recruiting experience, we use our talent to find the talent you need. Our simple, straightforward process cuts through the clutter, arming you with the right facts for maximum efficiency. We help you fill more positions faster, all while never sacrificing the personal touch that sets us apart from the rest. Whether you’re a business looking for full-time, contract, contract-to-hire or just need hourly or project based recruiting services in Software & IT, Accounting & Finance, Human Resources, or just about any position you're hiring for, or you are a professional looking for your next great career opportunity, Incendia will fire on all cylinders until you meet your match.
Address
Incendia Partners
Los Angeles, CAIndustry
Legal
Website
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