Purchasing Assistant

The Purchasing Assistant (PA) will provide administrative support to the Purchasing Manager and the Purchasing Department. This position will be responsible for administrative clerical duties, daily communication with vendors for purchase order expediting, facilitating interoffice department communications and providing purchasing support for new and existing projects.

Essential Job Duties

• Confirm receipt of purchase orders and resolve any discrepancies
• Track purchase orders from order placement to delivery and notify stakeholders of issues as appropriate
• Expedite purchase orders with direction from purchasing manager or per established policy
• Create all Customer Owned Bulk purchase orders
• Create purchase orders as requested by Purchasing Manager
• Process purchase order declarations
• Review and update out of stock inventory to internal stakeholders on a daily basis
• Create new items upon request, gather supporting data, specifications, and documents.
• Maintain and update master item data to established company guidelines and standards.
• Assist warranty department in processing returns using external vendor websites, expediting supplier return purchase orders, closing of warranty documents per established guidelines as appropriate.
• Assist with new and existing projects, including requests for special pricing, creating new items and reports, and expediting purchase orders for roll out schedules.
• Review all invoicing discrepancies with Accounts Payable and assist in resolution
• Process reports within Netsuite and export to excel, deliver to appropriate stakeholders on established schedule or for as needed requests
• Perform other job duties as assigned

To execute the job duties of our Purchasing Assistant you must be able to perform each and every one of the above essential job duties. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Qualifications/Basic Job Requirements

• Advanced Data Entry Skills
• High Level of Accuracy
• Proficient in Microsoft Office 365
• Advanced skills in Microsoft Word and Excel
• Proficient in remote/virtual communication
• ERP Experience – Netsuite preferred
• Advanced Written and Oral Communication Skills
• Advanced Analytical Skills
• Detail Oriented & Highly Organized
• Ability to meet deadlines and administer a task priority listing based on company needs
• Ability to work in a team environment

Education/Experience
Bachelor’s Degree in related field or equivalent combination of 4+ years of schooling and job experience

Working Conditions & Physical Demands

This position operates remotely or within a normal open office environment. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to walk; use hands to finger, handle, or feel; and reach with hands and arms. The employee is occasionally required to stand. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

Supervisory Responsibilities

None

At RTG, our customer focused approach and strong commitment to Service Excellence has enabled us to be a leader in offering advanced product and support services that are tailored to meet our customer's needs. If you are a great communicator, possess a positive attitude, and thrive in a team environment, apply today!