Transportation Administrative Assistant

Job Title: Transportation Administrative Assistant

Supervisor: Director of Safety for Transportation

Summary:  The Transportation Administrative Assistant will assist the Director of Safety and Vice President of Transportation in day to day activities to include (but not limited to) acting as a backup for various administrative positions when needed, assisting in the onboarding of Transportation employees, maintaining driver DQ files, scheduling required DOT drug testing and physicals, running required annual license checks, assisting with recurrent training initiatives of Transportation employees (Administrative, Truck Drivers and Maintenance personnel) to include preparation, scheduling, and follow-through to completion, and any other duties requested by the VP or Director of Safety for Transportation. 

Qualifications:

• At least two, but preferably 5+ years of employment experience in commercial trucking, preferably in safety and/or operations.
• Must possess strong communication skills as well as having proficient multi-tasking abilities.
• Experience with TMS (Transportation Management Software), Trimble/PeopleNet preferred.
• Familiar with USDOT/FMCSA/OSHA regulations and standards.
• Knowledgeable of maintenance terminology and repair as applicable to all rolling stock (motorized equipment and vehicles) the Company operates.
• Knowledgeable of HR processes pertinent to onboarding of truck drivers and mechanics, with significant emphasis of those with CDL-A license, and recurrent documentation.
• Familiar with insurance terminology as it pertains to claims reporting for auto liability, physical damage and/or workers compensation.
• Able to complete data entry of first reports in TMS to include those pertinent to safety, maintenance, and operations.
• Understanding of Hours-of-Service requirements; familiar with processes in resolving conflicts with ELDs.
• Accurate completion of duties within time constraints.
• Able to obtain and direct sensitive information to the appropriate intercompany personnel, outside entities, and enforcement agencies in a professional, timely and discrete manner.