Office Manager

WHY 3D TECHNICAL SERVICES?

3D Technical Services was formed in 1998 from a group of experienced personnel in the Instrument and Control industry. This group of Project Managers, Instrument Technicians, Fitters, and Electricians developed a reputation for quality work throughout the Bay Area.

Our goal is to provide our customers with a superior source of quality instrument and automation services by utilizing our extensive experience and knowledge. We pledge to conduct our business by treating all customers, employees, suppliers, and the community with honesty, fairness, respect, and integrity. We support our local community and youth organizations to help promote the generation of tomorrow.

YOUR NEXT OPPORTUNITY:

The Office Manager role is responsible for providing administrative support to the executive team and/or specific departments as assigned. This position will provide general assistance to all levels of staff.

WHAT YOU'LL DO:

• Act as liaison between executive staff and others (i.e., internal employees, external vendors, suppliers, clients, etc.) in an organized, prompt and professional manner, and serves as a central clearing position for general information.
• Oversee/process day-to-day administrative items: payroll, timesheets, union pension & benefit paperwork filing, invoice management, payroll taxes, supplier communications, expense reports, etc.
• Performs filing, typing, data input and other clerical support to all other departments and personnel, as directed.
• Answer external inquiries and directs calls to appropriate staff, and takes messages, as necessary.
• The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position’s role within the business unit.

WHAT YOU'LL NEED TO BE SUCCESSFUL:

• Knowledge of payroll taxes- perform weekly payments to FTB and IRS, submit quarterly and yearly payroll reports.
• Computer, filing, attention to detail and strong analytical skills are necessary
• Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.), and QuickBooks Pro
• Prioritize and proactively manage multiple tasks, changing priorities as necessary
• Self-motivated, proactive and an effective team player with efficient oral and written communication skills
• Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others

WHAT YOU BRING TO US:

• Associate degree in Business Administration or related discipline or equivalent experience.
• Minimum 2 years’ experience in office administrative work and bring a wide skill set including: time management, organization, and project management skills
• Proficient technical skills including: Detailed knowledge of QuickBooks Pro, Microsoft Office Suite (Word, Excel, Powerpoint, Outlook)

BENEFITS:

• $30- $39.50 salary range based on experience
• 10 days PTO per year plus 9 paid holidays
• Medical, Dental, & Vision Insurance

Employment Type

Full-time