Front Office Admin

Medical Device manufacturing company is seeking a Front Office Admin to join their team in Irvine, CA.

This is a contract to hire opportunity
8AM-5PM

Job Overview

• Receives and screens visitors and telephone calls; notifies staff members or records and relays messages; conducts visitors to proper offices and announces them.
• Responsible for creating and processing purchase orders.
• Completes and maintains all records including purchase requisitions, purchase orders, receiving reports, and related purchasing paperwork.
• Completes special purchases and shopping request including orders from local suppliers.
• Ensures that area supplies are ordered and maintained at appropriate levels.
• Receiving packages and shipments; returns incorrect shipments; records incoming shipments on log.
• Schedules appointments and maintains calendars.
• Prepares and files correspondence, memos, records, and reports.
• Organizes and maintains files.
• Sorts and distributes incoming mail to appropriate executives.
• Coordinates mail service needs with Post Office, UPS, Federal Express, etc.
• Resolves or appropriately refers questions, requests, complaints, and problems.
• Obtains and conveys information as needed.
• Keeps management informed of area activities and of any significant problems.
• Performs miscellaneous clerical and administrative tasks.
• Ensures that work area is clean, secure, and well maintained.
• Daily coffee station and snack set up, takes inventory and reordering.

Qualifications

• High School Diploma or GED required
• 1 year minimum of working in an office environment
• Prior experience in a front desk receptionist or admin role highly desired
• Must be comfortable with greeting guests and answering calls on multiphone line
• Proficiecy with Microsoft Office preferred