Accounts Payable (AP) Specialist: 24-00061

JOB DESCRIPTION

• Provide support and guidance to customers and partners.
• Responsible for full cycle of Accounts Payable.
• High Volume invoice data entry with minimum of 300+ invoices per week.
• Management of Accounts Payable email inbox.
• Perform reconciliations of identified AP / Vendor accounts.
• GL Account Coding & invoice approval distribution.
• Track monthly invoices and maintain current vendor accounts.
• Reviews data contained in the general ledger, sub-ledgers and other financial systems to ensure accuracy and reasonableness of recorded financial transactions.
• Pays vendors, contractors, and service providers by verifying transaction information; computing charges and refunds; preparing and mailing checks; identifying overdue accounts and insufficient payments.
• Prepares financial reports by collecting, analyzing, and summarizing vendor account information and trends.
• Summarizes key financial and performance data and analyses as needed.
• Performs month-end closing duties. Analyzes open payables, researches items over 30 days. Takes ownership of responsibilities and strives to improve processes and meet deadlines.
• Vendor Maintenance including W-9 and prepares year end 1099’s, ACH vendor set up.
• Processes Accounts payable, vouchers and prepares disbursements.
• Other duties as assigned and necessary.
• Prepare general ledger account analysis and reconciliation relating to both General Ledger and Subledger Accounts.

QUALIFICATIONS

• Construction, manufacturing, or job costing experience preferred with 2-4 years of high-volume Accounts Payable experience.
• Prior use of Viewpoint Construction Software a plus.
• Highly accurate data entry skills.
• Ability to work cooperatively with others.
• Must be able to meet strict deadlines.
• Dependability for work time schedule and attendance is crucial.
• Strong communication and interpersonal skills. Must be able to interface with all levels of management, vendors, and customer base.
• Ability to generate respect and trust from colleagues and internal constituents.
• Excellent time management and organizational skills.
• Self-motivated, ability to multi-task, work independently.
• Highly resourceful and analytical nature.
• Adaptable and collaborative mindset.
• Acute attention to detail and accuracy.
• Ability to maintain confidentiality with highly sensitive information.
• Proficient with MS Word, MS Excel, MS Outlook, and a variety of accounting software platforms (Timberline or Viewpoint, Concur).
• Successful candidates will be required to complete an administrative background screen as part of the onboarding process.