Office Manager

Purpose of Position:

Manage and oversee the general administrative and accounting functions for the facility. In this role, will manage and train the administrative staff, ensure that company policies and procedures are implemented and maintained, and responsible for the operations of the office and communicate any issues to upper management.

Accountabilities:

• Ensure that Department of Transportation (DOT) files are complying, annual Motor Vehicle Record (MVR) checks, license renewals, certifications and reviews are current. Conduct safety meetings and training classes for drivers.
• Oversee training of staff for Accounts Payables and Receivables process.
• Responsible for reviewing invoices for accuracy and processing of the incentive/rebate records for payment.
• Responsible for time and attendance record keeping for all employees at the location.
• Oversee the security of the building, trash removal, utilities, phone systems and purchasing of office supplies.
• Assist the GM with the requirements of PrimusGFS, to include facilitating compliance by coordinating and performing periodic internal audits of the requirements, and coordinating external audits.
• Assist the GM with the requirements of NOP – Organic Certification, to include periodic review/audit of the Organic Program, ensure compliance, and coordinate external audits.
• Report and investigate accidents and forward information to the insurance carrier and Corporate. Schedule drug testing for all new hires. Maintain vehicle accident registers
• Responsible for administering the agreements for the purchasing or leasing and maintenance of company vehicles, office and warehouse equipment.
• Maintain petty cash, distribute monies, maintain receipts, and submit reports to Corporate for reimbursement. Record and maintain the transaction record.
• Schedule certification classes, conduct safety meetings, distribute information, and handle record keeping ensuring that all Occupational Safety and Health Administration (OSHA) requirements are met.
• Ensure integrity of inventory counts and lead in daily, weekly and monthly reconciliations.
• Communicate with the Information Technology department to ensure that systems are fully operational.
• Oversee cash reconciliation and ensure that deposits are accurate and completed on a timely basis.
• Provide monthly reports to Regional Finance Group and Human Resource as required.
• Special projects as assigned.

Minimum Skills Required:

• 5 years Office Management experience with at least 2 direct reports.
• 4 year College Degree or equivalent experience.
• 2+ years experience with DOT and OSHA compliance.
• Excellent communication, problem-solving, and investigation skills.
• Strong analytical and organizational skills.
• Proficient in use of Microsoft Office Programs, particularly Excel.

***Please note: This position does not qualify for relocation expenses.***

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