Human Resources Clerk

SUMMARY:

The Human Resources Clerk not only directly supports the Director of Human Resources, but also supports the efforts of all members of the Camarena Health team and community by providing the necessary information relating to the health center and administrative processes. This full-time non-exempt position is responsible for the general oversight of the Administration office functions (i.e. filing, mail management, etc.).

EXPECTATIONS:

· Arrives on time and adheres to set schedule.

· Supports general unit operations through the completion of specific clerical and data entry support duties.

· Supports the Director of Human Resources with administrative projects and assignments.

· Provides support to various departments within the organization

· Use of professionalism and best efforts in your position.

DUTIES and RESPONSIBILITES

1.0 Focus on Administrative Support:

1.1 Confidential / personnel file scanning, data entry, application logging, excel log tracking

1.2 Supports Director of Human Resources with administrative projects and assignments

1.3 Maintains employees confidential and personnel files, scans to employee files documents and training certifications

1.4 Publish and update job ads on careers pages

1.5 Maintain employee records vacation

1.6 Screen resumes and job applications, log and route to proper departments and Schedule interviews

1.7 Mail distributing, interoffice mail tracking

1.8 Responsible for monthly audits of employee personnel and confidential files, certificate tracking, OIG’s and employee quarterly trainings.

1.9 Provides support to various departments within the organization as needed

1.10 Oversees the distribution and maintenance of employee badges and identification numbers

1.11 Responsible for make-up trainings

1.12 Order and stock department supplies, restocking conference room

1.13 Maintains HR protocols

2.0 Focus on Corporate Expectations/Standards:

2.1 Attends and actively participates in all meetings (e.g., team meetings, department meetings, program meetings, employee staff meetings) and other activities as required or assigned.

2.2 Works flexible or extended hours where necessary.

2.3 Demonstrates awareness of, and compliance with, organizational mission and objective of Camarena Health to provide health care access and support services for all members of the community.

2.4 Other work-related duties as assigned by supervisor; duties and responsibilities may be added, deleted, or changed at any time at the discretion of management, formally or informally either verbally or in writing.

2.5 Maintains confidentiality and respect for information regarding patients and other team members; abides by Camarena Health Rules of Confidentiality

Minimum Requirements:

Education:

• High School Diploma or GED

Prior Experience:

• Two to four years’ experience in progressively responsible clerical positions.

Skills:

· Effective oral and written skills; general report writing skills.

· Telephone courtesy; customer-service oriented.

· Modern office practices and procedures including email.

· Intermediate to expert user computer skills.

· Highly organized.

· History and proven record of effective program/project management.

· Attention to detail and excellent follow-through on work tasks.

· Demonstrates good problem-solving skills.

· Able to track multiple tasks and complete promptly.

· Able to quickly build and maintain rapport with patients and providers of differing backgrounds; team player.

Physical Requirements:

• Must be able to move up to 20 pounds and push up to 50 pounds (on wheels).
• Must be able to hear staff on the phone and those who are served in-person, and speak clearly in order to communicate information to clients and staff.
• Must be able to have vision that is adequate to read memos, a computer screen, personnel forms and clinical and administrative documents.
• Must have high manual dexterity.
• Must be able to reach above the shoulder level to work, must be able to bend, squat and sit, stand, stoop, crouching, reaching, kneeling, twisting/turning, fingering and feeling.