Accounts Receivable Specialist

Reports To: Controller

Job Purpose

The AR specialist is responsible for maintaining correct accounts receivable customer balances including AR audits, collections, and invoicing. The specialist will also support ad hoc project analysis as directed by senior finance management. Finally, this position is responsible for posting customer deposits and outgoing payments, and completing the monthly bank reconciliation.

Duties and Responsibilities

• Audit customer invoicing for compliance to purchase order terms and conditions.
• Work with customers on collecting past due invoices
• Identify continuous improvement opportunities and work with Finance team to implement
• Interact with customers and maintain current sales tax exemption certificates
• Maintain sales tax percentages in ERP system
• Enter journal entries into ERP system as assigned with a high degree of accuracy.
• Become familiar with and comply with all internal guidelines
• Assist with year-end financial audit
• Assists in establishing accounting department practices/procedures
• Preparing AR aging report
• Reconciliation of various balance sheet accounts on a monthly basis
• Project analysis to support the business as directed by senior finance leadership
• Complete administrative and other accounting tasks as assigned
• Additional items as discussed

Qualifications

• Associate’s Degree in Business or Accounting required
• Three (3) to five (5) years’ work experience in accounting, manufacturing preferred
• Two (2) years using and maintaining ERP system, Visual strongly preferred
• Strong computer skills, including Microsoft Word, Excel, and Power Point
• Demonstrated attention-to-detail and problem-problem solving skills
• Excellent verbal and written communication skills
• Proven ability to work with cross functional teams and complete high quality work
• Demonstrated ability to maintain high levels of confidentiality and use personal discretion and judgement while performing all tasks related to job responsibilities

Working Conditions

Mostly stationary work with occasional movement throughout the facility to access files, office machinery, etc. Works at a desk and computer screen for extended periods of time. Employee must be able to manually enter data into computer system and understand the screen and images that appear. Frequently lifting and carrying up to 10 lbs. and occasionally lifting to 50 lbs. Use of hands to hold, lift and handle materials. Occasional climbing, bending, and squatting.