TRANSACTION COORDINATOR/OFFICE ADMINISTRATOR

As Transaction Coordinator/Office Administrator, your main responsibility will be managing communications and activities for our sales associates in our Doylestown location for their buyers/sellers, lenders, appraisers and title companies. Additional activities include assisting with all real estate related activities including meetings, team events, Realtor events and communicating with clients. This is a versatile position that will require set hours Monday - Friday.

ACTIVITIES

· Oversee, enter and maintain new and existing listing information into the Multiple Listing Service

· Enter client information & transaction details into transaction management system

· Processing listing/contract paperwork & documents for the sales associates

· Review of checklists and ensure all needed documents have been signed.

· Coordinating marketing, photographers, and related activities

· Maintain and communicate contract deadlines.

· CRM Management Systems

· Email Management Systems

· Open House Operations Management

· General office duties as required.

ADDITIONAL ACTIVITIES

· Creating & uploading marketing pieces, open house announcements, recognition pieces, & office events into social media.

· Proof reading ads and marketing materials

· Organizing special events inside & outside of the office.

· Occasional errands

ESSENTIAL SKILLS

· Detail oriented.

· Strong Microsoft Office/Outlook skills

· Strong Social Media skills

· Ability to maintain positive demeanor in a fast paced, high pressure & detail-oriented environment.

· Meticulous fact-finding skills & follow through capabilities.

· Excellent communication

· Impeccable time-management skills

· Prior experience in the real estate, mortgage, or title industry

· Ability to make critical decisions.

· Proficient with computer software and transaction management systems

· Willing to be trained in our specific software & transaction management systems.