AP/AR Specialist (Accounts Payable/Accounts Receivable)

  Job Status:  Full-Time

  FLSA Status:  Exempt

  Pay Rate:  $45,000 annual salary + Benefits

  Reports To:  Controller

  POSITION SUMMARY

The AR/AP Specialist position will be responsible for all Accounts Payable and Accounts Receivable functions, organization, research, AR collections, and filing.

   SPECIAL KNOWLEDGE, SKILLS, ABILITIES

·       Must have excellent written and oral communication skills

·       Must have a working knowledge of computer operations

·       Must possess data entry skills

·       Requires a high degree of accuracy in the processing of all accounting entries

·       Must have a working knowledge of Microsoft Office products (Excel, Word, Outlook)

·       Must be detail-oriented but also be able to work in a fast-paced environment

·       Must be able to work well with others and meet strict deadlines

·       Must have organizational skills

·       Willingness to take on new tasks as needed

·       The ability to be proactive

·       Prior AR/AP experience preferred, but not a requirement

ESSENTIAL FUNCTIONS

·       Accounts Receivable:

      - Enter cash receipts/ACH payments

              - Process Credit Card payments

              - Enter Bank and Credit Card receipts

              - Collection calls for customers

              - AR Adjustments as directed by the Controller

·       Accounts Payable:

- Stamp invoices

- Match invoices to purchase orders

- Send invoices out for approvals

- Request W-9 forms and Certificates of Insurance from new vendors and set up in system

- Enter AP invoices

- Update AP payment dates from approved AP report

- Process AP payments

- Reconcile Bank and Credit Card statements in the accounting software for payment processing

- AP Adjustments as directed by the Sr. Accountant/Controller

·       Purchase Orders:

-Maintaining PO System

-Obtain PO Approvals

-Exporting PO’s to Sage/Timberline Accounting Software

-Verifying Successful Import file in Sage/Timberline Accounting Software

·       Other:

- Assist with audit preparation

- Assist with phone coverage, as needed

- Filing and Organizing

- Inventory Charge Outs