Finance Operations Manager

The Village of Glenwood, Illinois, is located in Northeastern Illinois, County of Cook, is a diverse community of 8,662 residents (Census 2020), which is near a major regional employment and commercial centers in the Chicago metropolitan area. The village is located near the City of Chicago in the Chicago Southland approximately twenty-three miles south of the Chicago central business district.

Incorporated in 1871 and operating under the President/Board of Trustees form of government, the Village of Glenwood is currently seeking a Finance Operations Manager.

GENERAL PURPOSE

Position reports directly to the Finance Director. Responsible for communication of the daily cash deposits, expenditures, and revenues regarding the Village of Glenwood financial data. Oversees the day-to-day financial and administrative operations. In addition, performs administrative duties, human resource management and other duties as assigned. Supports preparation in processing accounts payable and the corresponding semi-monthly disbursements for Board of Trustees review.

ESSENTIAL FUNCTIONS

• Manage the overall accounting and bookkeeping functions for the village including accounts payable and receivable, cashier, cash management and water billing.
• Work closely with the Finance Director and Treasurer to provide revenue and expense analysis as requested.
• Interface with Finance Director to coordinate and support annual financial audits.
• Provide financial reporting of disbursements and sources/uses of funds, to the Treasurer, Village Administrator, and, as requested, to the Board of Trustees.
• Provide administrative assistance for all cash related activities, including maintenance of vendor accounts, cashier window responsibilities and payment distribution.
• Coordinate real estate transfer stamp process and related refund programs.
• Responsible for payment of Village utility services, copiers, all leased equipment, and miscellaneous refunds/reimbursements
• Analyze and organize office operations and procedures to increase efficiency and productivity.
• Maintain and balance petty cash for all related departments to be reimbursed when submitted with valid receipts.
• Analyzes and reconciles general ledger accounts. Prepares journal entries for monthly closing.
• Monitor grant revenues and expenditures including but not limited to ensuring data is recorded in the Village’s financial accounting system.
• Oversee basic accounting operations at Glenwoodie Golf Course, analyze account records and financial statements at Glenwoodie Golf Course
• Projects as assigned by Finance Director

MINIMUM QUALIFICATIONS

• A bachelor’s degree in accounting, Business Administration, or related field.
• Knowledge of General Accepted Accounting Principles, Governmental Accounting Standards and Fund Accounting
• Minimum of five years of experience, government accounting preferred
• Computer skills
• Ability to provide legible communication
• Ability to focus attention on details, speed, and accuracy.
• Ability to work with minimal supervision

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to reach with hands and arms. The employee frequently is required to stand; talk or hear, walk, and use hands to finger, handle, feel or operate objects, tools, or controls. The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl.

The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move more than 20 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT

The Village is a busy facility. The operations manager may have to manage a number of projects at one time and may be interrupted frequently to meet the needs and requests of residents, clients, and contractors. The operations manager may find the environment to be busy, noisy and will need excellent organizational and time and stress management skills to complete the required task.