Office Administrator

The Office Administrator is responsible for general office administration, acting as the administrative point of contact between the executives and internal/external clients. The ideal candidate will undertake the tasks of receiving calls, taking messages, routing correspondence and
handling executives requests and queries appropriately. We are looking for a competent Office Administrator that will provide personalized administrative support in a well-organized and timely manner.

This position reports directly to the Operations Manager

*Office Hours: Monday – Thursday, 8:00am-5:00pm; Friday 8:30am – 3:00pm

ESSENTIAL JOB FUNCTIONS:

• Perform administrative tasks, such as completing paperwork, answering phone calls, and maintaining records
• Routinely use Microsoft Word, Excel and PowerPoint to complete administrative tasks
• Provide prompt, accurate and friendly customer service
• Adhere to Company Product Training Programs to enable continued success
• Handle sensitive, confidential information and tasks with tact, discretion, and diplomacy
• Act as the point of contact between the executives and internal/external clients
• Undertake the tasks of receiving calls, take messages and routing correspondence
• Arrange meetings, appointments and provide reminders
• Make travel arrangements
• Be strong in ability to take detailed notes and accurately enter data
• Produce reports, presentations, and briefs
• Other duties as assigned

REQUIREMENTS:

• Excellent phone etiquette and customer service skills
• Professional appearance and conduct (i.e., no jeans, stretch pants/tights, or ripped clothing)
• Computer and technology savvy; previous Microsoft Office and Excel (intermediate - advanced level) experience
• Strong communication and interpersonal skills
• Detail oriented
• Ability to work in a fast-paced environment
• Highly motivated analytical thinker
• Punctual (*very important to role)
• Willing and able to cross train with other administrative personnel
• Willing and able to work overtime, if needed (coming in early and working late)
• Full comprehension of office management systems and procedures
• Exemplary planning and time management skills

QUALIFICATIONS:

• Proven experience as an Office Administrator, Senior Executive Assistant or in other secretarial position
• Highly energetic individual, who has a positive, can-do attitude, with ability to multi-task and demonstrate effective time management skills
• Strong verbal and written communication skills
• Minimum 3-years working experience in the following: Word, Excel (Intermediate Level), Data Entry, Customer Service, and Administrative Assistant

EDUCATION

• Bachelor’s Degree preferred but not required

COMPENSATION

• Starting at $24 per hour