Senior Executive Administrative Support Specialist

Systems Technology Forum

San Diego, CA

Expired: 11 days ago Applications are no longer accepted.

Vision , Medical , Dental , Paid Time Off , Life Insurance , Retirement
Full-Time

Job Description

Company Info

Job Description

** Security Clearance Required

Company Overview

Systems Technology Forum LTD (STF) is an established industry partner with a passion for exceptional performance and an unwavering commitment to our clients. As a premier provider of management, engineering, information technology, and logistics services, STF is committed to delivering high-quality systems engineering, technical and professional support services that meet and exceed deliverable requirements.

STF offers superior out-of-the-box solutions to end-to-end problems and customer-centric support to the United States Government, Military, Department of Defense (DoD), and other federal agencies.

Job Summary

Works performed will be on high-visibility or mission-critical aspects of a given program and must independently perform all functional duties identified below. Coordinates and schedules meetings, briefings, travel, and training courses; distributes meeting agendas, minutes, and briefing materials; and manages distribution lists, record filing, support databases, and report generation.

Telework is 0-10%. Travel is not required.

Responsibilities and Duties

Provides administrative support for the Navy program office. Acts as a liaison between staff and government customers, interacts directly with key executive-level customers, displaying impeccable standards of professionalism. Oversees administrative efforts for the Navy Program Office and is responsible for providing executive services to Program Office Leadership. Applies the Navy Correspondence Manual, develops, tracks, and manages official correspondence, Navy messages, programmatic presentations, and newsletters. Provides high-quality writing and oral communications, completing tasks in a highly skilled and timely manner. Experience in Defense Travel System (DTS) for travel planning/coordination. Provides Security Officer (SSO) for the program office to submit official visitor requests to facilities for all government employees. Coordinates, plans, and facilitates meetings as needed for the program office. Serves as the point of contact for all incoming visit requests to the program office to validate clearances for meetings/visits. Familiar with standard concepts, practices, and procedures related to executive meeting support, records maintenance, resource scheduling, and technical writing. Possesses the ability to multi-task independently in a fast-paced environment. Serves as the office supply manager responsible for ordering and maintaining all program office consumable supplies.

Qualifications and Skills

Required knowledge and years of experience

Must have at least five (5) to ten (10) years of experience. Must have excellent oral and written skills. Must have excellent critical thinking skills. Must be proficient in Microsoft applications such as Word, Excel, PowerPoint, Outlook, and SharePoint. Must be proficient in using the DTS and DISS. Must have the ability to work independently and as a team. Must have the ability to learn and apply administrative support concepts to assigned duties. Must have five (5) years of relevant experience.

Education Requirements

Bachelor's Degree

Certifications

PMP is preferred.

Clearance Requirement

Secret

Salary

The minimum salary starts at $100,000 and the max is negotiable based on experience.

Benefits and Perks

At STF, we recognize that talented employees are the foundation of our success. STF provides benefits and compensation packages to help our employees meet the diverse and changing needs throughout their careers and lives.

Benefits packages include the following: