Senior Proposal Coordinator

SENIOR PROPOSAL COORDINATOR

ABOUT YOU

We are seeking a Senior Proposal Coordinator to join our team of professionals who enjoys the architectural and construction market. Your knowledge and experience will be empowered as a key member of our collaborative team. Our projects span the nation! Your talents, skills and passion for marketing will be challenged as we pursue and submit on projects that will impact generations for decades, or maybe centuries!   

Hastings+Chivetta is nationally recognized planning, design, and interior architectural firm with expertise in the educational, community, municipal and commercial market segments.  We recruit on a selective basis to ensure your talents and aspirations align with our team of professionals.  Our mid-size office provides each associate an opportunity to participate in an active, engaging role in the planning and design of new and renovated facilities.  Our culture and office environment allows you to further your career and realize your full potential as a marketing professional.  

WHAT OUR POSITION OFFERS TO YOU

As a Senior Proposal Coordinator, you will be offered the opportunity to participate in a variety of communication and marketing efforts.  Each day will allow you to explore and work as a team member on proposal preparation, interview strategies, client research, social media, and public relationships.  We are looking for someone who thrive in a fast-paced, multi-activity environment!  You will lead the effort from initial client contact through interview selection.  Our team of marketing professionals works with senior staff to research, strategize and effectively communicate why our team is the best.

WHAT CAN WE OFFER YOU

Our office environment was reimagined in 2019 by our design staff into our highly collaborative design studio to encourage the open dialogue about design solutions, innovative designs, and to foster an environment where ideas and creative thinking are shared.  We incorporate state of the art technology to create, document and experience projects during all design phases.  Our community dining and educational spaces provide room to gather as a firm, to hold continuing education events, celebrate birthdays and work anniversaries, host community activities and engagement, and for a competitive game of ping-pong.  Our office environment provides a serenity room for relaxation and reflection, playful spaces to strengthen team bonding, and dog friendly finishes to allow your canine companion to come to work.  

Our compensation and benefits package supports our professionals and their families in many ways.

• Competitive compensation, with overtime
• Annual performance-based bonus program
• 401(k) plans with company match
• Roth 401(k) option
• Tuition assistances for continuing education
• Comprehensive medical, dental, vision, life insurance and disability plan options
• Health care savings and dependent care reimbursement accounts
• Paid Time Off Program for vacation, holidays, and sick time
• Free parking
• Dog friendly work environment
• Laptop configured to support a remote work environment

WHAT YOUR ROLES AND RESPONSIBILITIES WILL BE

• Participate in business development strategies and marketing lead creation
• Lead the creation and preparation of marketing proposals and submissions
• Prepare communications to be used for social media, public relationships, and trade shows
• Participate in the strategy and preparation of interview materials
• Track and develop social media, website, and email communications
• Review annual plans to support conferences, conventions, and tradeshows
• Develop new graphics to enhance marketing efforts

LEADERSHIP AND ADVANCEMENT

• Ability to manage and adjust to changing priorities
• Manage one or more activities or opportunities simultaneously
• Serve as a mentor to other professionals
• Participate in employee resource groups to develop marketing and office standards
• Assist in business development and marketing efforts for specific projects and clients
• Represent Hastings+Chivetta in the community and civic events
• Responsibility for fostering a green workplace through sustainable practices
• Develop personally and professionally to continue to advance in your career

ABOUT YOUR PROFESSIONAL SKILLS

• Advanced knowledge of marketing professional services
• Expert skill in Adobe InDesign and Microsoft PowerPoint
• Exceptional verbal and written communication skills
• Participate as a leader and work in a team environment
• Proficient with Adobe Creative Suite (Photoshop, Illustrator, Express)
• Proficient with Microsoft Office Applications (Word, Excel, Outlook, Teams)
• Working knowledge of Microsoft Dynamics or other CRMs
• Experience managing multiple tasks and effectively meeting deadlines and schedules

YOUR QUALIFICATIONS

• 10 plus years’ experience working in a professional service firm or marketing department (AEC experience preferred)
• Passion for the built environment
• Collaborative nature in a team setting
• Self-starter who takes responsibility for completing assignments
• Ability to work In-Person in our St. Louis, Missouri location

MAKE YOUR STRATEGIC MOVE

We are proud of our reputation spanning nearly 65 years.  We are headquartered in St. Louis, MO and serve clients throughout the nation.  Our diverse and inclusive team of professionals allows us the opportunity to partner with clients on a variety of projects.  We are ranked by Architectural Record in the Top 300 Architecture Firms in the United States since 2014.  ENR ranks us at 118 for a Top Midwest Design Firm.  Nearly a third of our employees have been with Hastings+Chivetta for more than 15 years, some as long as 30+ years.  We are selective in our recruiting efforts to find professionals that are passionate about architecture, are considered leaders in the industry and enjoy working on significant projects.  Our projects have a positive impact and long-term value to our clients.  Are you a person that can make a difference at Hastings+Chivetta? If the answer is, “YES!” we look forward to receiving your resume and meeting you.

Qualified and interested candidates should submit a resume, cover letter, and work samples (no larger than 10 MB).

Hastings+Chivetta prides itself in providing a safe work environment for all employees.  Access to our studios under our COVID-19 policy in compliance with President Biden’s Executive Order 14042, all new employees must provide proof of receipt of a full COVID-19 vaccination unless qualified for a valid medical or religious accommodation.

Hastings+Chivetta is an Equal Opportunity/Affirmative Action Employer, and we recognize the value of diversity in our workforce.  All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex, age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression or transgender status, mental disability or physical disability, genetic information, military or veteran status, or any other status or characteristic protected by federal, state, or local law.  Individuals who hold legal work authorizations applicable to employment at Hastings+Chivetta in the United States will be considered without regard to citizenship/alienage.   

We do not accept unsolicited resumes from individual recruiters or third-party recruiting agencies without pre-approval from H+C Human Resources team.  Pre-approval is required before any external candidate can be submitted.  We will not be responsible for fees related to unsolicited resumes and for candidates who are sent directly to our hiring manager.