Inventory Auction Specialist

Position: Inventory Auction Specialist

Hours: Mon – Fri, 8am – 5pm

Pay: $21 to $24 per hour depending on experience

Location: San Antonio, TX; in office

Department: Event Services - Auction

Who We Are

https://www.safariclub.org/

Hunting is an ancient tradition passed down from the earliest times of man to the present day. Hunters participate directly in the natural world and care enough to make sure that it continues in all of its awesome beauty and diversity.

Safari Club International is a U.S.-based organization of more than 50,000 hunters and nearly 200 chapters worldwide, dedicated to protecting the right to hunt and to promote wildlife conservation. Between SCI and its sister organization, the SCI Foundation, we have put more than $70 Million on the ground for conservation since 2000. In the U.S. and abroad, hunters are part of a system that keeps the rivers, forests and fields intact and maintains the wildlife.

Summary

This position is responsible for maintaining the inventory of donated items to be sold at auction. The position is accountable for approximately $2.5 million in inventory to be sold through an auction program that accounts for approximately 75% of the revenue produced at convention. The position is a designated Federal Firearms Liaison and signs for firearms received.

All applicants should demonstrate an understanding of, and commitment to, hunting as an essential part of biologically sound and ethically responsible international wildlife management. The ideal candidate will have an existing knowledge of SCI’s current programs and mission and be passionate about hunter’s rights.

Responsibilities

• Tracks donations from time of submission to completion of sale. Maintains on-line computer and physical inventory all tangible non-hunt donations. Processes the billing and shipping procedures for uncollected auction items.
• Works with exhibitors/donors on details for donated items. Works with exhibitors to collect donation information and necessary graphics. Selects auction items for publications, writes and proofs text copy and detailed donation descriptions. Coordinate accuracy of donation write-ups and sales invoices. Coordinates the text and graphics for auction publications and articles.
• Assists with obtaining Guides & Outfitters/donor approval, ensures donor accountability, and minimizes SCI’s risk.
• Maintains in-depth knowledge of iMIS Auction database and Access. Compiles reports of the most current donation information
• Oversees the setup, collection, display, and inventory of auction items. Helps supervises auction distribution room and temporary on-site staff including all processes relating to auction inventory and sales. Helps to close annual Auction Program sales cycle.
• Coordinates donor and buyer correspondence.
• Research and make recommendations about prospective exhibitors and donors with attention to the needs of SCI, the Exhibit Program, the Auction Program, and convention attendees.
• Maintains supplies and print needs for auction including sales forms, invoices, pickups, claim receipts, drawings, and other printed forms or supplies.
• Performs other related duties as assigned.

Qualifications

• This position requires some knowledge normally acquired with completion of a bachelor’s degree and 3 years of experience in sales, marketing, or related area.
• Must demonstrate excellent communication skills, attention to detail, organizational skills and exceptional customer service.
• Must be proficient with spreadsheet, word processing, database, and graphic presentation software programs and have the ability to become proficient with proprietary software needed for the performance of the essential functions of the position.
• Knowledge and understanding of firearms and the firearm industry preferred.
• Previous experience in organizing and conducting auctions is preferred.
• Any equivalent combination of education, training and/or experience that fulfills the requirements of the position will be considered.